Temporary Personal Assistant

Career Group; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

Career Group is seeking a Temporary Personal/Administrative Assistant in Midtown East, NYC. This full-time, on-site role runs about 6 months with a quick start and possible extension. Hours are 8:30am–5pm, Monday–Friday, with some hybrid opportunities.

Responsibilities include greeting visitors, answering calls, managing calendars, coordinating travel and meetings, handling confidential information, and preparing materials and reports.

Qualifications

• Maintain confidentiality in all duties and information handling.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Greet visitors and act as first point of contact for colleagues and clients.
• Answer phones, respond to emails, and direct inquiries appropriately.
• Coordinate meetings and manage calendars across teams.
• Arrange travel, meals, and event logistics as needed.
• Prepare materials and manage confidential documents.
• Assist with invoicing, receipts and expense reports.

Skills

Microsoft Office

Discretion

Communication

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Our client, a high net worth private individual, is looking for a Temporary Personal/Administrative Assistant. This individual will work closely with a team to ensure seamless day-to-day operations.

This position starts asap and will last for about 6 months, with potential to extend.

Location: Midtown East

Hours: 8:30am – 5pm, Monday to Friday

*Fully Onsite, opportunity for hybrid work at times

Responsibilities:

• Act as a first point of contact for colleagues, clients and visitors
• Greet visitors, prepare meeting space
• Answer phone calls, respond to emails and direct enquiries to the right person
• Manage confidential and sensitive information
• Coordinate and schedule business and personal meetings, avoiding conflicts across multiple calendars
• Coordinate breakfast, lunch, and dinner during the week
• Prepare meeting materials
• Manage videoconferencing equipment and links
• Help with travel arrangements, including booking transportation, hotel and dining arrangements
• Assist with planning events
• Distribute emails, memos, letters, and reports
• Manage incoming/outgoing mail, packages, and emails
• Maintain organized, confidential physical and electronic filing systems
• Process invoices, receipts and expense reports for Chairman / Driver / Team Members
• Monitor office supply levels, and reorder materials as needed. Order office supplies for other team members in office

Qualifications:

• Ability to utilize discretion and maintain confidentiality is required.
• Must be fluent in Microsoft Office, Word, Excel and Outlook.
• Expediency and accuracy of work product imperative.
• Strong interpersonal skills and ability to communicate effectively with others at all levels, with
• Excellent organizations skills and demonstrated ability to multitask a must.
• Very strong follow-up and detail-oriented skills.
• Must have ability to work independently with little or no supervision or guidance.
• Excellent judgment and problem-solving abilities.