Executive Assistant

Atterro; Plano (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Job summary

Staffmark Total Talent Solutions in Plano, TX seeks an Executive Assistant to provide high-level administrative support, handling research, information requests, and clerical work for executives and their teams. This on-site role emphasizes calendar management, travel coordination, and cross-divisional liaison.

The ideal candidate has a 2-year degree (or equivalent) and 10+ years’ experience with executives, plus strong communication, organization, and multitasking skills.

Qualifications

• 2-year degree or equivalent work experience.
• 10+ years’ experience required.
• Experience working with executives is mandatory.
• Verbal and written communication skills, multitasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.

Responsibilities

• Supervise general office duties such as ordering supplies and maintaining records management systems.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze memos, submissions, and reports to determine significance and plan distribution.
• Prepare agendas and arrange committee, board, and other meetings.
• Make travel arrangements and planning meetings as needed.
• Submit travel and expense sheets for leaders and IT submissions.
• Respond to requests for updates such as organizational charts or seating charts.
• Manage an active calendar; keep executives on track and resolve conflicts.
• Assist with staff onboarding and off-boarding, including equipment setup and system access.
• Triage basic hardware, software, and phone issues; manage office supplies.
• Liaison with customers and internal executive level.
• Develop and maintain cross-divisional relationships with other admins.

Skills

Expense reports

Travel arrangements

Calendar coordination

Education

Two-year degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Staffmark Total Talent Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Plano, TX.

Schedule: Fully on-site, Monday – Friday | 8:00 AM to 5:00 PM (hours may vary)

Executive Assistant

Top Skills:

1. Expense reports
2. Travel arrangements
3. Calendar coordination

Summary:

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submit travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, as IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware. Software and phone issues. Office supply management and other general office management functions.
• Liaison with customers and internal executive level.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

Requirements:

• 2-year degree or equivalent work experience.
• 10+ years’ experience required.
• Experience working with executives is mandatory.
• Verbal and written communication skills, multitasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
• (STRONGLY PREFERRED) Bilingual in Korean and English.

Staffmark talent working with this client receives competitive compensation and a great benefits package!

Employee Benefits Include:

• Medical
• Dental
• Vision
• 401k
• Paid Time Off + More!