Executive Administrative Assistant (Korean)

Infinite Computer Solutions; Englewood Cliffs (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading tech company located in Englewood Cliffs, NJ is seeking an Executive Administrative Assistant to provide high-level administrative support. The ideal candidate will have extensive experience in managing executive calendars, communication, and office duties. Skills in multitasking, event planning, and proficiency in Microsoft Office are essential. This is a full-time opportunity with a dynamic team.

Qualifications

• 8-10 years of experience required.
• Experience working with executives is mandatory.

Responsibilities

• Supervise general office duties such as ordering supplies.
• Review and approve invoices, reports, memos, and other documents.
• Prepare agendas and make arrangements for meetings.
• Manage an extremely active calendar of appointments.
• Assist with staff onboarding and offboarding.
• Triage and diagnose basic hardware, software, and phone issues.

Skills

Verbal and written communication skills

Multi-tasking

Customer service skills

Interpersonal skills

Ability to work independently

Event planning and budgeting

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

Proficiency with Microsoft PowerPoint

Bilingual in English and Korean

Education

2-year degree or equivalent work experience

Job description

Overview

Work Location: Englewood Cliffs, NJ, USA (Onsite)

Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Job Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests.
• Respond to requests for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and diagnose basic hardware, software and phone issues; manage office supply management and other general office management functions.
• Liaison with customers and internal executive level stakeholders.
• Develop and maintain cross-divisional relationships with other admin staff.
• Handle ad hoc administrative duties as they arise.

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time effectively.
• Ability to keep information organized and confidential.
• Experience in event planning and budgeting.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• Proficiency with Microsoft Word, Excel and PowerPoint.
• Bilingual in English and Korean.

Education/Experience

• 2-year degree or equivalent work experience
• 8-10 years’ experience required
• Experience working with executives is mandatory

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Information Technology

Industries

• IT Services and IT Consulting