Executive Administrative Assistant — Hybrid (Tech Leadership)

Beacon Hill Staffing Group, LLC; Saint Paul (MN); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Leave programs

Job summary

Beacon Hill Staffing Group seeks an Administrative Assistant to partner with senior leadership in a technology‑focused environment. This contract‑to‑hire role requires high‑level administrative support, calendar management, and proactive problem solving to improve efficiency across teams.

The position offers hybrid work with onsite attendance three days per week and opportunities for long‑term growth within the organization.

Qualifications

• Minimum of 3 years of administrative assistant experience.
• Experience supporting executives or senior leadership.
• Strong organizational and written/verbal communication skills.
• Ability to work independently in a hybrid environment with onsite presence 3 days per week.

Responsibilities

• Manage complex calendars for executive leaders and prioritize meetings.
• Coordinate meetings, events, and department initiatives.
• Prepare agendas, materials, and pre-work for leaders.
• Draft, edit, and format correspondence and reports.
• Take meeting notes and distribute actions.
• Support draft and production of presentations and documents.
• Conduct research and gather information to support decision-making.
• Serve as a point of contact for stakeholders.
• Identify efficiency improvements and support special projects.

Skills

Calendar management

Communication skills

Independent work

Organizational skills

Tools

Microsoft Office Suite

Collaboration tools

Job description

Beacon Hill Staffing Group seeks an Administrative Assistant to partner with senior leadership in a technology‑focused environment. This contract‑to‑hire role requires high‑level administrative support, calendar management, and proactive problem solving to improve efficiency across teams.

The position offers hybrid work with onsite attendance three days per week and opportunities for long‑term growth within the organization.