Hybrid Executive Assistant & Office Operations Lead

Beacon Hill Staffing Group, LLC; Maple Grove (MN); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant / Office Manager to support senior leadership. The role is hybrid with 3 days onsite and involves calendar management, travel planning, and prep of executive materials.

In this contract-to-hire position, you will oversee daily office operations, coordinate onboarding, manage vendors, and support HR-related projects while maintaining discretion with confidential information.

Qualifications

• 5+ years of Executive Assistant or Office Manager experience.
• Experience supporting senior leadership in a small to mid-sized company.
• Advanced proficiency with Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
• Comfortable using technology and AI tools to improve efficiency.
• Excellent organizational, communication, and multitasking skills.

Responsibilities

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documentation.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Coordinate leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.
• Assist with recruiting and HR-related projects as needed.

Skills

Executive support

Office management

PowerPoint

Outlook

Excel

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Beacon Hill Staffing Group, LLC is seeking an Executive Assistant / Office Manager to support senior leadership. The role is hybrid with 3 days onsite and involves calendar management, travel planning, and prep of executive materials.

In this contract-to-hire position, you will oversee daily office operations, coordinate onboarding, manage vendors, and support HR-related projects while maintaining discretion with confidential information.