Senior Executive Administrative Assistant - Onsite Boston

Mass General Brigham Incorporated; Boston (MA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham is seeking an experienced Administrative Assistant Senior to provide high-level support to executives at our 90 Blossom Street location in Boston. The role requires managing schedules, coordinating meetings, and handling diverse clerical duties to ensure smooth office operations onsite.

The position emphasizes collaboration with senior leaders, preparation of reports and presentations, and coordination with IT and facilities.

Qualifications

• High School Diploma or equivalent required.
• Associate's degree in Business Administration or related field preferred.
• Experience in healthcare settings is a plus.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Skills

MS Office Suite

Verbal & written communication

Organizational skills

Multitasking

Independence

Attention to detail

Healthcare admin familiarity

Education

High School Diploma or Equivalent

Associate's Degree in Business Admin or related field

Job description

Mass General Brigham is seeking an experienced Administrative Assistant Senior to provide high-level support to executives at our 90 Blossom Street location in Boston. The role requires managing schedules, coordinating meetings, and handling diverse clerical duties to ensure smooth office operations onsite.

The position emphasizes collaboration with senior leaders, preparation of reports and presentations, and coordination with IT and facilities.