Executive Administrative Assistant — Growth & Events

Alvarez & Marsal; City of Rochester (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Healthcare plans

401(k) retirement plan

Paid time off

Job summary

Alvarez & Marsal (A&M) seeks an Administrative Assistant for our New York office. The role requires in-office attendance Monday to Friday, 9am to 6pm, handling mail, conference room operations, expense processing, and travel arrangements for managing directors.

Ideal candidates will have at least 3 years in administration, strong communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Benefits include healthcare plans, a 401(k), and generous PTO.

Qualifications

• Minimum of 3 years of administrative experience.
• Strong interpersonal and professional demeanor.
• Able to interact with clients and employees at all levels.
• Excellent verbal and written communication skills.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Process mail and packages domestically and internationally; coordinate courier logistics.
• Oversee conference room operations and AV equipment support.
• Serve as backup to Tax Executive Assistant; process expense reports in Concur; assist with MD travel.
• Support Tax Campus Recruiting with local events and onboarding for Tax Interns.
• Maintain office inventory and supplies; reorder as needed.
• Provide administrative support to ensure smooth office operations.

Skills

Interpersonal skills

Verbal and written communication

Organized & detail-oriented

Problem-solving

Self-motivated & collaborative

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Alvarez & Marsal (A&M) seeks an Administrative Assistant for our New York office. The role requires in-office attendance Monday to Friday, 9am to 6pm, handling mail, conference room operations, expense processing, and travel arrangements for managing directors.

Ideal candidates will have at least 3 years in administration, strong communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Benefits include healthcare plans, a 401(k), and generous PTO.