Administrative Assistant

Alvarez & Marsal; City of Rochester (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Healthcare plans

401(k) retirement plan

Paid time off

Job summary

Alvarez & Marsal (A&M) seeks an Administrative Assistant for our New York office. The role requires in-office attendance Monday to Friday, 9am to 6pm, handling mail, conference room operations, expense processing, and travel arrangements for managing directors.

Ideal candidates will have at least 3 years in administration, strong communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Benefits include healthcare plans, a 401(k), and generous PTO.

Qualifications

• Minimum of 3 years of administrative experience.
• Strong interpersonal and professional demeanor.
• Able to interact with clients and employees at all levels.
• Excellent verbal and written communication skills.
• Proficient in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Process mail and packages domestically and internationally; coordinate courier logistics.
• Oversee conference room operations and AV equipment support.
• Serve as backup to Tax Executive Assistant; process expense reports in Concur; assist with MD travel.
• Support Tax Campus Recruiting with local events and onboarding for Tax Interns.
• Maintain office inventory and supplies; reorder as needed.
• Provide administrative support to ensure smooth office operations.

Skills

Interpersonal skills

Verbal and written communication

Organized & detail-oriented

Problem-solving

Self-motivated & collaborative

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

Administrative Assistant

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action- and results-oriented professionals. We take a hands-on approach to solving our clients' problems and helping them reach their potential. A&M is different by design: we give people ownership and impact from day one, fuel development through real opportunity, and provide direct access to leaders who invest in our growth. Our culture celebrates independent thinkers and doers who positively impact clients and shape our industry. Guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity, our collaborative, globally minded environment is why our people love working at A&M.

The Team

We are currently seeking an Administrative Assistant in our New York office. The successful candidate must be able to prioritize work, be detail oriented, work independently, and help to foster a team atmosphere in a professional, fast-paced environment. The role requires in-office attendance Monday to the Friday, 9am-6pm.

How you will contribute

• Process incoming and outgoing domestic and international mail and packages, including certified mail receipt distribution, filing, and uploading to designated platforms (e.g., BOX). Coordinate outgoing courier packages and make trips to USPS/FedEx distribution centers as needed.
• Oversee conference room operations, including scheduling reservations, maintaining a working knowledge of video conferencing and AV equipment to assist and train others, ensuring rooms are tidy and appropriately stocked, and coordinating/reporting maintenance or cleaning issues.
• Serve as backup support to the local office Tax Executive Assistant (EA), process expense reports in Concur, and assist with travel arrangements for Managing Directors (MDs) as required.
• Support the Tax Campus Recruiting team with local events, including inventory management and shipping items to/from events. Act as the local office point of contact for Tax Intern onboarding and events.
• Maintain office inventory, ensuring supplies are adequately stocked and reordered as necessary.
• Provide administrative support for various tasks, ensuring smooth office operations and adherence to organizational standards.

Qualifications

• Minimum of 3 years of experience in an administrative role
• Strong interpersonal skills with a positive and professional demeanor
• Proven ability to interact effectively with clients and employees at all levels
• Exceptional verbal and written communication skills
• Proficiency in computer applications and calendaring, including Microsoft Outlook, Word, Excel, and PowerPoint
• Highly organized and detail-oriented, with excellent follow-through capabilities
• Strong problem-solving skills and the ability to adapt to changing priorities
• Self-motivated, creative thinker, and collaborative team player

Your journey at A&M

At A&M, professional growth is tied directly to performance, not tenure. Our people take on meaningful, hands-on work supported by a performance development process that rewards contribution and fosters a culture of meritocracy. Stretch roles, evolving business needs, and firm growth create ongoing opportunities for ownership and building new skills, while direct access to senior leaders provides mentorship and real-time coaching along the way. We also prioritize your wellbeing through comprehensive benefits and resources. Together, these elements create an environment where high-performing professionals can continue to grow and advance from day one.

Benefits

• Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan.
• Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal.
• Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type.

Click here for more information regarding A&M's benefits programs.

Thesalaryrange is $60,000- $65,000annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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