Strategic Executive Assistant, Private Equity

Alvarez & Marsal; Dallas (TX); Sur place; USD 80 000 - 90 000; Plein temps

Avantages offerts par ce poste

Healthcare plans

401(k) retirement savings plan

Paid time off

Parental leave

Résumé du poste

Alvarez & Marsal (A&M) is seeking an experienced Executive Assistant for its Private Equity Performance Improvement practice in Dallas. The role reports to the Operations Director and supports Managing Directors with calendar management, travel, expense reporting, and client-invoice processes.

The ideal candidate has 10+ years in executive support, strong communication skills, and proficiency in MS Office, Concur, and SharePoint.

Qualifications

• Minimum 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
• Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint.
• Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles.
• Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality

Responsabilités

• Support the M&A Services Managing Directors in the following capacity.
• Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
• Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
• Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
• Review and process vendor invoices to ensure timely and accurate payment to vendors.
• Assist with client invoice and allocation processes.
• Update Pipeline with current information as requested by Managing Directors or others on the respective team.
• Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed.
• Assist with department and operational activities/projects as needed and perform other work‑related duties as assigned.
• Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials.
• Support event planning along with travel 1-3 times per year
• Support recruitment function (as needed) including candidate interview scheduling and coordination.

Connaissances

Executive support

Calendar management

Travel arrangements

Expense reporting

Vendor management

PPT decks

Formation

Bachelor’s degree preferred

Outils

Microsoft Office Suite

Concur

SharePoint

Description du poste

Alvarez & Marsal (A&M) is seeking an experienced Executive Assistant for its Private Equity Performance Improvement practice in Dallas. The role reports to the Operations Director and supports Managing Directors with calendar management, travel, expense reporting, and client-invoice processes.

The ideal candidate has 10+ years in executive support, strong communication skills, and proficiency in MS Office, Concur, and SharePoint.