Executive Administrative Assistant - Front Office & Travel

Staffmark; Los Angeles (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Job summary

Staffmark Workforce Solutions is seeking an Administrative Assistant for a contract opportunity in Los Angeles, CA. The role is the primary face and voice of the organization, handling front office, calendar, travel, and communications for executives.

Ideal candidates have 1-3 years in front-desk or junior executive support, strong Microsoft Office skills, and the ability to multitask and maintain confidentiality.

Qualifications

• 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Responsibilities

• Greet clients, visitors, and vendors to maintain a professional front-office environment.
• Answer, screen, and direct incoming emails and visitor requests.
• Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Monitor visitor access, issue visitor badges, and follow building safety protocols.
• Calendar management for executives, coordinate appointments or meetings, book travel arrangements, reserve conference rooms, prepare materials, and provide refreshments for guests.
• Handle ad-hoc administrative projects or backup other operational staff as needed

Skills

Front-desk administration

Customer service

Executive support

Tools

Microsoft Office

Job description

Staffmark Workforce Solutions is seeking an Administrative Assistant for a contract opportunity in Los Angeles, CA. The role is the primary face and voice of the organization, handling front office, calendar, travel, and communications for executives.

Ideal candidates have 1-3 years in front-desk or junior executive support, strong Microsoft Office skills, and the ability to multitask and maintain confidentiality.