Administrative Assistant

Staffmark Group; Los Angeles (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Job summary

Staffmark Group in Los Angeles, CA is seeking an Administrative Assistant to manage front-office functions and provide executive support, including calendar, travel, and communications coordination.

The role focuses on client relations, document handling, and cross-functional teamwork within a contract environment, offering competitive compensation and benefits.

Qualifications

• Experience: 1-3 years in front-desk administration, customer service, or junior executive support.
• Excellent verbal and written communication with a polished demeanor.
• Strong multitasking and confidentiality when handling executive matters.

Responsibilities

• Greet clients, visitors and vendors; maintain a professional front-office environment.
• Answer, screen, and direct incoming emails and visitor requests.
• Receive, sort, and distribute mail and deliveries; manage shipments.
• Keep reception and lobby organized and stocked with materials.
• Monitor visitor access and issue badges; follow safety protocols.
• Coordinate calendars and meetings for executives.
• Book domestic and international travel; arrange itineraries.
• Prepare conference rooms, materials, and refreshments for meetings.
• Handle ad-hoc administrative projects and backups as needed

Skills

Experience 1-3 years

Communication

Organization

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant

Location: Los Angeles, CA

Pay Rate: $29.23

Staffmark Workforce Solutions offers this exciting contract opportunity with a global leader in electronics, mobile devices and appliances located in Los Angeles, CA

Administrative Assistant

Top Skills

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Position Description

The Administrative Assistant is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

Key Responsibilities

• Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications: Answer, screen, and direct incoming emails and visitor request.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.
• Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed

Qualifications & Skills

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Staffmark talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!

Benefits Include:

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.