Onsite Executive Assistant: Front Office & Calendar Pro

WCL Group; Los Angeles (CA); On-site; USD 33,000 - 47,000; Full time

Job summary

WCL Group in Los Angeles, CA is seeking a Receptionist/EA to be the primary face of the organization, managing the front office and providing calendar, travel, and communication support for executives.

Ideal candidates have 1–3 years in front-desk admin, customer service, or junior executive support, with exceptional verbal and written communication and strong Microsoft Office skills. Onsite role, Monday–Friday, 8am–5pm, contract with potential extension to full-time.

Qualifications

• 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Exceptional verbal and written communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Reception & Front Office Duties: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications: Answer, screen, and direct incoming emails and visitor requests.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.
• Executive Assistant & Administrative Duties: Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed.

Skills

Front-desk admin

Customer service

Executive support

Communication

Tools

Microsoft Office

Job description

WCL Group in Los Angeles, CA is seeking a Receptionist/EA to be the primary face of the organization, managing the front office and providing calendar, travel, and communication support for executives.

Ideal candidates have 1–3 years in front-desk admin, customer service, or junior executive support, with exceptional verbal and written communication and strong Microsoft Office skills. Onsite role, Monday–Friday, 8am–5pm, contract with potential extension to full-time.