Administrative Assistant

Staffmark; Los Angeles (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Job summary

Staffmark Workforce Solutions is seeking an Administrative Assistant for a contract opportunity in Los Angeles, CA. The role is the primary face and voice of the organization, handling front office, calendar, travel, and communications for executives.

Ideal candidates have 1-3 years in front-desk or junior executive support, strong Microsoft Office skills, and the ability to multitask and maintain confidentiality.

Qualifications

• 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Responsibilities

• Greet clients, visitors, and vendors to maintain a professional front-office environment.
• Answer, screen, and direct incoming emails and visitor requests.
• Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Monitor visitor access, issue visitor badges, and follow building safety protocols.
• Calendar management for executives, coordinate appointments or meetings, book travel arrangements, reserve conference rooms, prepare materials, and provide refreshments for guests.
• Handle ad-hoc administrative projects or backup other operational staff as needed

Skills

Front-desk administration

Customer service

Executive support

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant

Location: Los Angeles, CA

Pay Rate: $29.23

Staffmark Workforce Solutions offers this exciting contract opportunity with a global leader in electronics, mobile devices and appliances located in Los Angeles, CA

Administrative Assistant

Top Skills

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Position Description

The Administrative Assistant is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

Key Responsibilities

Reception & Front Office Duties

• Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications: Answer, screen, and direct incoming emails and visitor request.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.

Executive Assistant & Administrative Duties

• Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed

Qualifications & Skills

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Staffmark talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!

Benefits Include:

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!