Front Desk Receptionist - Junior Executive Assistant

Ektello; Los Angeles (CA); On-site; USD 33,000 - 47,000; Full time

Job summary

Ektello in Los Angeles is seeking a Front Desk Receptionist – Junior Executive Assistant on a W2 contract onsite. You will be the face of the office, managing the front desk and providing calendar, travel, and communication support for executives.

Responsibilities include greeting visitors, handling emails, coordinating meetings, travel, and preparing materials. You will protect confidentiality and help keep calendars organized while coordinating with other staff to ensure smooth daily

Qualifications

• 1–3 years front-desk or junior EA experience.
• Excellent verbal and written communication.
• Proficient in Microsoft Office.
• Strong calendar and travel coordination skills.

Responsibilities

• Greet clients, visitors, and vendors to create a welcoming front desk environment.
• Answer, screen, and direct emails and visitor requests.
• Receive, sort, and distribute mail and packages; manage shipments.
• Maintain clean, organized reception and lobby areas.
• Monitor visitor access and issue badges; follow safety protocols.
• Manage executives' calendars and coordinate meetings.
• Arrange domestic and international travel and itineraries.
• Prepare meeting spaces and materials; arrange refreshments.
• Provide cross-functional support and back up other staff.

Skills

Communication

Multitasking

Confidentiality

Customer service

Tools

Microsoft Office

Job description

Front Desk Receptionist – Junior Executive Assistant W2 contract, min of 12 months ONSITE Los Angeles CA W2 $29/hr

The Receptionist/EA is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

Reception & Front Office Duties

• Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front‑office environment.
• Communications: Answer, screen, and direct incoming emails and visitor request.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.

Executive Assistant & Administrative Duties

• Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross‑Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed.

QUALIFICATIONS

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters.