Administrative Assistant

U.S. Bank; Minneapolis (MN); On-site; USD 42,000 - 65,000; Full time

Job summary

U.S. Bank is seeking an Administrative Assistant to support senior leaders within the Enterprise organization.

The role involves managing complex calendars, coordinating meetings across time zones, arranging travel, and handling confidential information with discretion to enable executives to focus on strategic priorities. You will partner with leadership teams, prepare presentations, oversee expense reporting, and help drive operational efficiency using Microsoft 365 tools and AI-enabled

Qualifications

• High school diploma or equivalent required.
• Proven experience in administrative, executive support, or related professional roles.
• Demonstrated experience supporting senior leaders in a complex corporate environment.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.
• Exceptional organization, planning, and time management skills.
• Demonstrated written and verbal communication skills.
• Proven experience prioritizing multiple responsibilities while maintaining a high degree of accuracy and professionalism.
• Demonstrated attention to detail and commitment to delivering high-quality work.
• Proven experience exercising sound judgment, maintain confidentiality, and work independently.
• Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Responsibilities

• Provide high-level administrative support to senior leaders and their leadership team.
• Manage highly sensitive information with discretion to support executive decision-making.
• Coordinate complex calendars and meetings across multiple time zones.
• Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
• Coordinate meeting logistics, including invitations, agendas, materials, room reservations, catering, and technology requirements.
• Coordinate complex domestic and international travel arrangements with detailed itineraries.
• Prepare and submit expense reports accurately and timely.
• Serve as a key point of contact for internal and external stakeholders.
• Support leadership meetings, business reviews, operating routines, and planning activities.
• Prepare and distribute presentations and executive communications.
• Partner with leaders and administrative professionals to drive coordination and effectiveness.
• Support onboarding activities and employee engagement initiatives.
• Plan and coordinate leadership meetings, offsites, town halls, and engagement events.
• Manage end-to-end event logistics and timelines.
• Provide on-site or virtual support for meetings and events as needed.
• Coordinate administrative aspects of key initiatives and track timelines and deliverables.
• Maintain organized records and identify process improvements.
• Leverage AI-enabled tools to improve productivity and workflows.

Skills

Microsoft Office

Calendar management

Executive support

Travel coordination

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

We are seeking a highly organized, proactive, and professional Administrative Assistant to support senior leaders and their teams within the Enterprise organization. This role offers the opportunity to partner closely with executive leadership, support strategic initiatives, and contribute to the success of a dynamic, high-performing business.

In this role, you will manage complex calendars, meetings, travel, expenses, and business priorities while serving as a key point of coordination across stakeholders. Success requires strong business acumen, exceptional organization skills, sound judgment, and the ability to anticipate needs in a fast-paced environment.

The ideal candidate is a trusted partner who builds strong relationships, handles confidential information with discretion, solves problems proactively, and consistently delivers a high level of service. By ensuring smooth day-to-day operations, they enable leaders to focus on what matters most: driving business results and advancing strategic priorities.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to senior leaders and their leadership team.
• Manage and safeguard highly sensitive and confidential information, exercising exceptional judgment and discretion while supporting executive decision-making, organizational planning, personnel matters, and business operations.
• Manage complex calendars, scheduling priorities, and meeting coordination across multiple stakeholders and time zones.
• Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
• Coordinate and manage meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements.
• Coordinate complex domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries, ensuring a high level of accuracy, seamless execution, and proactive resolution of scheduling or travel-related issues.
• Prepare and submit expense reports accurately and in a timely manner.
• Serve as a key point of contact for internal and external stakeholders.

Leadership Team & Business Support

• Support leadership meetings, business reviews, operating routines, and business planning activities.
• Coordinate leadership team communications, action item tracking, and follow‑up activities to support execution of key priorities.
• Prepare and distribute presentations, reports, organizational materials, and executive communications.
• Partner effectively with leaders, business partners, and administrative professionals across the organization to drive coordination and business effectiveness.
• Support onboarding activities, employee engagement efforts, and organizational initiatives.

Meeting & Event Coordination

• Plan and coordinate leadership meetings, offsites, workshops, town halls, and employee engagement events.
• Manage end‑to‑end event logistics, including facilities, catering, attendee communications, technology support, and meeting materials.
• Develop and manage event timelines, ensuring that all logistics and deliverables are executed accurately and on schedule.
• Provide on‑site or virtual support before, during, and after meetings and events as needed.

Project & Operational Support

• Coordinate administrative and operational aspects of key business initiatives and special projects.
• Track project timelines, deliverables, and action items to support successful execution.
• Maintain organized records, files, and documentation.
• Identify opportunities to improve administrative processes and enhance operational effectiveness.
• Leverage Microsoft 365 applications, AI-enabled tools, collaboration platforms, and emerging technologies to improve productivity, streamline workflows, and enhance operational efficiency.

Required Qualifications

• High school diploma or equivalent required
• Proven experience in administrative, executive support, or related professional roles
• Demonstrated experience supporting senior leaders in a complex corporate environment.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.
• Exceptional organization, planning, and time management skills.
• Demonstrated written and verbal communication skills.
• Proven experience prioritizing multiple responsibilities while maintaining a high degree of accuracy and professionalism.
• Demonstrated attention to detail and commitment to delivering high-quality work.
• Proven experience exercising sound judgment, maintain confidentiality, and work independently.
• Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Preferred Qualifications

• Associate's or Bachelor's degree preferred.
• Experience supporting executive-level leaders and leadership teams.
• Experience coordinating strategic initiatives, business reviews, leadership meetings, and offsite events.
• Experience preparing executive presentations, communications, and business materials.
• Demonstrated project coordination and process improvement experience.
• Experience supporting leaders within a large corporate or financial services environment.
• Familiarity with AI-enabled productivity and collaboration tools.

Success Factors

• Successful candidates will demonstrate:
• Executive presence, professionalism, and demonstrated business acumen.
• Proven experience exercising sound judgment and managing highly sensitive and confidential information with discretion, integrity, and professionalism.
• Exceptional organizational and planning capabilities.
• Proactive problem‑solving and issue resolution.
• Demonstrated experience anticipating needs and adapting to changing priorities.
• Excellent relationship‑building and collaboration skills.
• Demonstrated customer service orientation and commitment to excellence.
• Exceptional attention to detail and operational accuracy.
• Proven experience managing multiple priorities while consistently delivering high-quality results.
• Demonstrated discretion, integrity, accountability, and follow‑through.
• Consistently delivering exceptional support, sound judgment, and operational excellence in support of senior leadership.

Work Schedule, Flexibility & Location

This role requires a high level of responsiveness and commitment to supporting business priorities and leadership needs. While standard business hours are expected, occasional schedule flexibility may be required, including arriving early, staying later than normal business hours, or adjusting work schedules to support executive meetings, leadership events, travel coordination, business reviews, and other critical business priorities. The successful candidate will maintain a regular in‑office presence to support senior leaders, leadership team activities, business meetings, and collaboration across key stakeholder groups.

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

Why Join Us?

At U.S. Bank, administrative professionals play an important role in helping leaders, teams, and businesses succeed. In this position, you will:

• Partner directly with senior leaders and influence how work gets done.
• Gain visibility across a large, complex organization.
• Contribute to strategic initiatives and key business priorities.
• Build meaningful relationships across teams and functions.
• Leverage modern technology and AI-enabled tools to enhance productivity and impact.
• Grow your skills and career in an environment that values collaboration, innovation, and continuous development.

This is an opportunity to be more than an administrative professional. It is an