Executive Administrative Assistant (Secret Clearance)

C Ti CRM; Tyndall Air Force Base, Panama City (FL, FL); On-site; USD 42,000 - 60,000; Full time

Job summary

AFNORTH Tyndall is seeking an experienced administrative assistant at the Panama City, FL base to support executives and directorates. The role requires producing various documents and coordinating communications.

Applicants should have 3–5 years in administrative support, a high school diploma, and the ability to use Excel and PowerPoint; a Secret clearance is required. Strong calendar management and travel arrangement skills are essential.

Qualifications

• High school diploma or equivalent.
• 3-5 years of administrative assistance experience.
• Must possess and maintain a Secret security clearance.

Responsibilities

• Provide administrative support to executives and directorates; produce correspondence, reports, proposals, memos, and other documentation.
• Prepare a wide variety of correspondence and routine non-technical letters such as acknowledgments or notifications.
• Consolidate and finalize information for reports; summarize information for supervisor inquiries; edit documents for grammar and format.
• Screen incoming mail, answer calls, and greet visitors.
• Maintain calendars, schedule appointments, meetings, and conferences.
• Review and update office procedures to ensure efficient operations.
• Establish and dispose of office records per records management plan.
• Make travel arrangements and prepare travel orders and vouchers.
• Prepare time and attendance records; gather requisitions for supplies and services.
• Consolidate information for Director and Deputy Director use; edit documents for grammar and format.
• Maintain Director and Deputy Director calendars; schedule meetings and conferences.
• Manage all taskers in A2 task management tool; monitor, post, accept/decline, download related documents.
• Perform other related duties as required.

Skills

Administrative support

Calendar management

Excel

PowerPoint

Communication

Education

High school diploma

Tools

Excel

PowerPoint

Job description

AFNORTH Tyndall is seeking an experienced administrative assistant at the Panama City, FL base to support executives and directorates. The role requires producing various documents and coordinating communications.

Applicants should have 3–5 years in administrative support, a high school diploma, and the ability to use Excel and PowerPoint; a Secret clearance is required. Strong calendar management and travel arrangement skills are essential.