Hybrid Dean's Office Administrative Assistant

Penn State Lady Lions; State College (Centre County); Hybrid; USD 41,000 - 59,000; Full time

Job summary

The College of Information Sciences and Technology at Penn State seeks an Administrative Assistant (Intermediate Support) to provide day-to-day support for the dean's office, greet visitors, prepare documents, manage calendars, and handle confidential information with discretion.

Key duties include coordinating onboarding for wage staff, supporting multiple committees, managing elections and awards processes, assisting with travel and budgets, and improving dean's office workflows using

Qualifications

• Strong organizational skills with attention to detail and follow-through.
• Excellent interpersonal and communication skills; ability to handle confidential information.
• Ability to adapt to changing priorities and work as part of a team.
• Experience supporting executives and coordinating administrative tasks.

Responsibilities

• Coordinate onboarding for wage payroll employees and paperwork.
• Support college committees with agendas, materials, and meeting logistics.
• Manage college-level elections and communicate outcomes to faculty leadership.
• Oversee award nominations and event logistics in collaboration with Events team.
• Plan and support dean's office events and travel/budget-related activities.
• Improve dean's office workflows and Smartsheet tracking systems.

Skills

Organizational skills

Communication

Discretion/confidentiality

Team collaboration

Adaptability

Attention to detail

Education

GED or HS diploma

Tools

MS Office

SharePoint

Job description

The College of Information Sciences and Technology at Penn State seeks an Administrative Assistant (Intermediate Support) to provide day-to-day support for the dean's office, greet visitors, prepare documents, manage calendars, and handle confidential information with discretion.

Key duties include coordinating onboarding for wage staff, supporting multiple committees, managing elections and awards processes, assisting with travel and budgets, and improving dean's office workflows using