Administrative Specialist for Equity & Inclusion

Penn State University; University Park (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Job summary

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. The Administrative Assistant reports directly to the Associate Dean and is responsible for managing and coordinating daily operations, while providing high-level administrative and financial support.

Due to the sensitive nature of some issues handled in the Dean's suite, confidentiality is essential.

Qualifications

• Experience managing complex calendars and multiple priorities.
• Experience with financial reconciliations and budgeting basics.
• Excellent verbal and written communication.
• Strong interpersonal skills with stakeholders at all levels.
• Organized, detail‑oriented, and able to coordinate concurrent activities.
• Ability to work independently with minimal supervision.
• Analytical mindset with problem‑solving abilities.
• Demonstrated initiative and sound judgment.

Responsibilities

• Executive and Leadership Support: manage the calendars and tasks for the Associate Dean and oversee travel and budget for OESE staff.
• Office Operations: supervise daily operations, set priorities, and maintain confidential records and info systems.
• Financial Management: review transactions, assist with budget planning and reporting.
• HR Support: onboarding/offboarding, Workday transactions, and staff support.
• Committee and Governance: coordinate meetings and distribute materials timely.
• Event and Program Support: coordinate seminars, workshops, and student-focused events; manage receipts and reconciliation.

Skills

Calendar management

Financial transactions

Verbal and written communication

Interpersonal skills

Organization and project management

Independent work

Analytical thinking

Attention to detail

Senior leaders support

Education

Associate Degree

Tools

Workday

Google Docs

Microsoft 365

SIMBA

LionPATH

WorkLion

Job description

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. The Administrative Assistant reports directly to the Associate Dean and is responsible for managing and coordinating daily operations, while providing high-level administrative and financial support.

Due to the sensitive nature of some issues handled in the Dean's suite, confidentiality is essential.