Administrative Assistant III

Bank of America; Pittsburgh (Allegheny County); On-site; USD 52,000 - 68,000; Full time

Job summary

Bank of America is seeking an Administrative Assistant III to provide confidential executive support, calendar management, travel coordination, and meeting preparation for senior leaders in our in-office environment. You will handle correspondence, calendar conflicts, expense reports, and liaison tasks with internal teams and clients, maintaining a high level of professionalism and discretion.

The role requires 3–5 years of administrative experience in financial services and proficiency with

Qualifications

• Minimum of 3-5 years of administrative experience with a financial institution supporting executive level management.
• Exceptional communication skills, verbal and written, with ability to build relationships with internal teams and executives.
• Strong analytical and organizational skills with prioritization and high level of client service.
• Discretion with confidential information and tact.
• Proficiency in Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager’s phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problems
• May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member
• May be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Skills

Calendar Management

Executive Support

Travel Coordination

Communication

Document Preparation

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact.

Job Description:

The Administrative Assistant III is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information
• Answers manager’s phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problems
• May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member
• May be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Qualifications

• Minimum of 3-5 years of administrative experience with a financial institution supporting executive level management, preferably in the high net-worth space.
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.
• Must use considerable tact, diplomacy and judgment with confidential information.
• Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Skills:

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

Shift:

1st shift (United States of America)

Hours Per Week:

40