Administrative Assistant 633621

Oklahoma State University; Stillwater (OK); Hybrid; USD 21,000 - 30,000; Full time

Job summary

Oklahoma State University is seeking an Administrative Assistant to support the Spears School of Business, Departments of Finance & Economics, in Stillwater. The role handles front-desk duties, travel arrangements, purchasing, onboarding, and course scheduling to ensure smooth operations.

The ideal candidate brings strong organizational and communication skills, familiarity with Word/Excel, and a commitment to confidentiality in a dynamic academic environment.

Qualifications

• High School/GED required with start date conformance.
• Five years related administrative experience.
• Strong written and verbal communication skills.
• Proficiency with Word and Excel; confidentiality a must.

Responsibilities

• Serve as the first point of contact for visitors, students, and faculty.
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs.
• Assist with course scheduling, textbook orders, and classroom reservations.
• Assist with faculty recruitment logistics and assemble tenure and promotion packets.
• Maintain departmental records and calendars with precision and confidentiality.
• Coordinate travel, catering, and event logistics.

Skills

Organizational skills

Microsoft Word

Microsoft Excel

Attention to detail

Communication skills

Education

High School/GED

Bachelor's degree preferred

Job description

Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, [e-mail]

Work Schedule

Monday through Friday, 8 AM- 5 PM with occasional evenings and weekends for special events.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.50 - $22.00

Hourly

Special Instructions to Applicants

Please include: Resume, Cover Letter, and Contact information for three professional references.

About This Position

Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Assistant to provide support to the Departments of Finance & Economics.

Join Our Team at the Spears School of Business!

What You Will Do

• Serve as the first point of contact for visitors, students, and faculty
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs
• Assist with course scheduling, textbook orders, and classroom reservations
• Assist with faculty recruitment logistics and assemble tenure and promotion packets
• Maintain departmental records and calendars with precision and confidentiality
• Coordinate travel, catering, and event logistics

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Five years related experience

Preferred Qualifications

Post-secondary education may substitute for years of required experience.

• Bachelor's
• Six to Seven years administrative assistance in higher education.

Skills, Proficiencies, And/or Knowledge

• Ability to accomplish tasks without supervision.
• Strong managerial, organizational, and interpersonal skills.
• Attention to details; ability to meet deadlines and handle multiple priorities.
• Excellent oral and written communications skills.
• Service-oriented attitude.
• Proficient with Microsoft Word and Excel.
• Ability to maintain confidentiality of sensitive information.