Federal Project Administrative Specialist

Delaware Nation Industries; Lakewood (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Premium health benefits

401K matching

Disability insurance

Pet insurance

Education reimbursement

Parking and transit

Job summary

Delaware Nation Industries is seeking a Project Administrative Assistant to provide organized administrative support to the Department of the Interior’s Interior Business Center, COR Services Branch. You will help manage award files, documents, and meetings, ensuring completeness and secure handling of materials.

You will oversee calendars, submissions, and communications for a portfolio of roughly 375 contracts and agreements, coordinating with performers, vendors, and internal teams as needed.

Qualifications

• At least 2 years of administrative or program support experience.
• Experience using document-management and tracking systems.
• Strong organization, accuracy, written communication, discretion, and follow-through.
• Active Public Trust or ability to receive a Public Trust Clearance

Responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.
• Coordinate with award performers, vendors, and external stakeholders as assigned.
• Protect government information, data, and equipment per security rules.

Skills

Administrative support

Document management

Organization

Written communication

Discretion

Public Trust clearance

Job description

Delaware Nation Industries is seeking a Project Administrative Assistant to provide organized administrative support to the Department of the Interior’s Interior Business Center, COR Services Branch. You will help manage award files, documents, and meetings, ensuring completeness and secure handling of materials.

You will oversee calendars, submissions, and communications for a portfolio of roughly 375 contracts and agreements, coordinating with performers, vendors, and internal teams as needed.