Project Administrative Assistant: Contracts & Records Support

DNI (Delaware Nation Industries); Lakewood (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health premiums covered

401K match

Disability insurance

Pet insurance

Education reimbursement

Parking and transit

Job summary

DNI (Delaware Nation Industries) is seeking a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior's Interior Business Center, Financial Management Directorate, Contracting Officer Representative Services Branch.

The role involves keeping award files complete and accessible, managing repositories, supporting meetings, and performing administrative checks across ~375 contracts and agreements.

Qualifications

• At least 2 years of administrative or program support experience.
• Experience using document-management and tracking systems.
• Strong organization, accuracy, written communication, discretion, and follow-through.
• Active Public Trust or ability to receive a Public Trust Clearance.

Responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.
• Support routine, non-directional coordination with award performers, vendors, and other external stakeholders as assigned.
• Protect government information, data, and equipment and follow applicable security, privacy, records, and information-handling requirements.

Skills

Administrative support

Document management

Attention to detail

Written communication

Public Trust eligible

Job description

DNI (Delaware Nation Industries) is seeking a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior's Interior Business Center, Financial Management Directorate, Contracting Officer Representative Services Branch.

The role involves keeping award files complete and accessible, managing repositories, supporting meetings, and performing administrative checks across ~375 contracts and agreements.