Project Administrative Assistant – Government Records & Coordination

Delaware Nation Industries; Lakewood (CO); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical/Vision/Dental premiums covered

401K matching

Disability insurance

Parking and transit benefits

Education reimbursement

Job summary

Delaware Nation Industries seeks a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior’s Interior Business Center, Financial Management Directorate, COR Services.

You will help COR Services staff maintain award files, manage repositories, support meetings, monitor communications, and perform completeness checks for performer reports across hundreds of contracts and agreements.

Qualifications

• At least 2 years of experience in administrative or program support.
• Experience using document-management and tracking systems.
• Strong organization, accuracy, written communication, discretion, and follow-through.
• Active Public Trust or ability to receive a Public Trust Clearance.

Responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.

Skills

Organization

Documentation & records management

Written communication

Discretion & follow-through

Public Trust clearance readiness

Job description

Delaware Nation Industries seeks a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior’s Interior Business Center, Financial Management Directorate, COR Services.

You will help COR Services staff maintain award files, manage repositories, support meetings, monitor communications, and perform completeness checks for performer reports across hundreds of contracts and agreements.