Administrative Assistant

Oklahoma-State-University; Stillwater (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

Spears School of Business at Oklahoma State University is seeking an Administrative Assistant to provide essential support to the Departments of Finance & Economics. You will be the first point of contact for visitors, students, and faculty, and you will help coordinate travel, purchasing, and fund usage.

You will assist with onboarding, course scheduling, textbook orders, and classroom reservations, while supporting faculty recruitment logistics and tenure/promotion materials.

Qualifications

• High School/GED required; five years related experience.
• Post-secondary education may substitute for years of required experience.

Responsibilities

• Serve as the first point of contact for visitors, students, and faculty.
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs.
• Assist with course scheduling, textbook orders, and classroom reservations.
• Assist with faculty recruitment logistics and assemble tenure and promotion packets.
• Maintain departmental records and calendars with precision and confidentiality.
• Coordinate travel, catering, and event logistics.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Communication skills

Time management

Microsoft Word

Microsoft Excel

Education

High School diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

Job description

Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, [e-mail]

Work Schedule

Monday through Friday, 8 AM- 5 PM with occasional evenings and weekends for special events.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.50 - $22.00

Hourly

Special Instructions to Applicants

Please include: Resume, Cover Letter, and Contact information for three professional references.

About this Position

Join Our Team at the Spears School of Business!

Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Assistant to provide support to the Departments of Finance & Economics.

What You Will Do:

• Serve as the first point of contact for visitors, students, and faculty
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs
• Assist with course scheduling, textbook orders, and classroom reservations
• Assist with faculty recruitment logistics and assemble tenure and promotion packets
• Maintain departmental records and calendars with precision and confidentiality
• Coordinate travel, catering, and event logistics

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Five years related experience

  Post-secondary education may substitute for years of required experience.

Preferred Qualifications

• Bachelor's

• Six to Seven years administrative assistance in higher education.

Skills, Proficiencies, and/or Knowledge

• Ability to accomplish tasks without supervision.
• Strong managerial, organizational, and interpersonal skills.
• Attention to details; ability to meet deadlines and handle multiple priorities.
• Excellent oral and written communications skills.
• Service-oriented attitude.
• Proficient with Microsoft Word and Excel.
• Ability to maintain confidentiality of sensitive information.