Associate Athletic Director for Academic Services

Oklahoma-State-University; Stillwater (OK); On-site; USD 90,000 - 130,000; Full time

Job summary

Oklahoma State University in Stillwater seeks an Associate Athletic Director for Academic Services to lead the academic support for student-athletes. The role directs the ASSA office, supervises staff, oversees advising, monitoring, and programming, and ensures compliance with NCAA rules.

Collaboration with registrar, compliance, and campus partners is essential for student-athlete success. The position requires a Bachelor's degree, 5+ years in academic support, and supervisory experience, with

Qualifications

• Bachelor's degree required or sooner.
• Master's degree preferred.
• Five years of academic support or related field experience.
• Experience supporting student-athletes.
• Supervisory experience for staff and student workers.
• Strong organizational, communication, and analytical skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent writing skills and professional integrity.

Responsibilities

• Provide strategic leadership for ASSA and daily operations.
• Supervise and develop professional and student staff.
• Oversee academic advising, monitoring, and student-athlete support programming.
• Lead academic reporting and eligibility collaboration with campus units.
• Coordinate with Athletics, Registrar, Compliance, and other university partners.
• Promote student-athlete academic achievement, retention, and graduation.
• Uphold NCAA rules and policies and ensure data-driven decision making.

Skills

5+ years exp

Academic leadership

Staff supervision

Analytical skills

Communication

Writing skills

Collaboration

Microsoft Office

Google Apps

NCAA rules knowledge

Education

Bachelor's degree

Master's degree

Tools

Student information systems

Degree audit systems

Microsoft Office

Google Apps

Job description

Campus

OSU-Stillwater

Contact Name & Email

Ben Dyson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends as needed

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

Commensurate with education and experience

Priority Application Date

Applications will be accepted until a successful candidate has been hired.

Special Instructions to Applicants

A complete application consists of a resume, cover letter, list of professional references, and completed IAWP Employment Approval form which can be found at:
https://okstate.com/documents/2026/4/28/Form_3.14_IAWP.pdf
Applicants that do not provide these materials will not be considered for the position.

About this Position

The Associate Athletic Director for Academic Services provides strategic leadership and administrative oversight for the academic support services provided to Oklahoma State University student-athletes. The position is responsible for the daily operation and long‑term direction of Academic Services for Student‑Athletes office (ASSA), including supervision and development of professional and student staff, academic advising and monitoring, student‑athlete academic support programming, academic reporting, eligibility collaboration, and coordination with campus academic units and the Office of Student Success.
The Associate Athletic Director works closely with Athletics senior leadership, coaches, the Athletics Compliance Office, the Office of the Registrar, the Faculty Athletics Representative, college academic units, and other campus partners to promote student‑athlete academic achievement, retention, graduation, and overall academic success. The position is expected to maintain the highest standards of academic integrity and ensure that academic support operations are conducted in accordance with University, Big 12 Conference, and NCAA rules and policies.

Required Qualifications

• Bachelor's (degree must be conferred on or before agreed upon start date)
• • Five years experience in academic support or related field.
  • Experience in academic support with student‑athletes.
  • Experience in a supervisory capacity for both staff and student‑workers.

Skills, Proficiencies, and/or Knowledge:

• Progressively responsible professional experience in academic advising, student services, academic support, higher education administration, intercollegiate athletics, or a closely related area.
• Excellent organizational, communication, and analytical skills.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional writing skills, attention to detail, and ability to work with various personality types.
• Excellent interpersonal skills, the ability to work in a collaborative environment, and a high level of professionalism in all situations.
• Knowledge of Microsoft Office Suite and Google Apps required.
• Ability to manage sensitive and confidential student information and exercise sound professional judgment.
• Demonstrated ability to work collaboratively with students, coaches, faculty, administrators, and other University constituencies.

Preferred Qualifications

• Master's
• • Seven plus years experience in academic support or related field.

Skills, Proficiencies, and/or Knowledge:

• Significant experience providing academic support to NCAA Division I student‑athletes.
• Experience supervising academic advisors, learning specialists, tutors, or other student‑support professionals.
• Working knowledge of NCAA Division I academic eligibility, progress‑toward‑degree, APR, and GSR requirements.
• Experience working with student information systems, degree‑audit systems, academic reporting platforms, or comparable technology.
• Demonstrated experience developing academic support policies, assessing student‑success programs, and using data to identify academic trends and manage academic risk.
• The successful candidate should demonstrate strong leadership and personnel‑management skills; the ability to manage multiple priorities and complex student matters; commitment to developing and cross training staff to perform a varsity of tasks within the
  ASSA unit; extensive knowledge of academic advising and student development; excellent analytical and problem‑solving abilities; a commitment to academic integrity and student‑athlete development; and the ability to establish productive working relationships across both Athletics and the broader University community.
• The position requires the ability to communicate effectively with student‑athletes from diverse academic backgrounds, coaches, faculty, senior administrators, and external constituencies while maintaining appropriate confidentiality and professional boundaries.