Executive Administrative Assistant

Staffmark Group; Pelham (AL); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits

Life Insurance

Disability Insurance

Optional 401(k) Plan

Job summary

Staffmark Group is seeking an experienced Executive Administrative Assistant in Pelham, AL. This position involves supporting daily business operations, managing executive calendars, and maintaining financial records.

The ideal candidate will possess strong skills in QuickBooks and Shopify, along with excellent communication abilities. A competitive pay rate of $23.00 per hour is offered alongside comprehensive benefits including medical and dental coverage.

Qualifications

• 3+ years of executive administrative or administrative support experience required.
• Must be highly trustworthy and able to handle confidential information.
• Strong organizational skills with the ability to prioritize multiple responsibilities.

Responsibilities

• Manage executive calendars, emails, and schedules.
• Maintain accurate records and financial information in QuickBooks.
• Handle bookkeeping tasks, including invoices and reconciliations.
• Assist with payroll coordination and financial records management.
• Manage Shopify orders, inventory, and related operations.

Skills

QuickBooks experience

Shopify knowledge

Bookkeeping skills

Organizational skills

Communication skills

Microsoft Office proficiency

Customer service skills

Attention to detail

Google Workspace skills

Education

High school diploma or GED

Associate degree or business coursework

Tools

Microsoft Office

Shopify

QuickBooks

Job description

Executive Administrative Assistant

Location: Pelham, AL

Pay Rate: $23.00 per hour

Schedule: 1st, 8a-5p

Looking for Executive Administrative Assistant jobs in Pelham where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

We are seeking a highly organized and dependable Executive Administrative Assistant to support daily administrative and business operations. The ideal candidate has strong QuickBooks experience, Shopify knowledge, and bookkeeping skills, learns new systems quickly, and can work independently with minimal supervision.

Job Duties

• Manage executive calendars, emails, schedules, and administrative tasks.
• Maintain accurate records and financial information in QuickBooks.
• Handle bookkeeping tasks, including accounts payable, accounts receivable, invoicing, reconciliations, and reporting.
• Assist with payroll coordination and maintaining accurate financial records for multiple businesses.
• Manage Shopify orders, inventory, and related operations.
• Maintain and troubleshoot Shopify/QuickBooks integrations.
• Prepare reports and track business information and key metrics.
• Coordinate vendors, projects, and internal communications.
• Identify and improve processes to make daily operations more efficient.
• Handle various administrative and operational duties as needed.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• Strong organizational skils with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.
• 3+ years of executive administrative or administrative support experience.
• Advanced QuickBooks experience.
• Experience with Shopify and QuickBooks integrations.
• Bookkeeping experience for multiple businesses or entities.
• Strong Microsoft Office and Google Workspace skills.
• Must be highly trustworthy and able to handle confidential information with discretion.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Executive Administrative Assistant.
• E-commerce experience.
• Accounting or bookkeeping background.
• Inventory management and order fulfillment experience.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.