Executive Administrative Assistant

Staffmark Group; Dayton (OH); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive benefits

Life Insurance and Disability

Optional 401(k) Plan

Supportive professional environment

Job summary

Staffmark Group is seeking an Executive Administrative Assistant in Dayton, OH to support President and senior leadership. The role requires managing calendars, travel, and confidential communications while coordinating multiple priorities in a fast-paced office.

The ideal candidate has 5+ years of executive support or office leadership experience, advanced Microsoft Office skills, and exceptional written communication.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Advanced proficiency with Microsoft Office, scheduling platforms, and document management systems.
• Strong written communication, editing, and proofreading skills.

Responsibilities

• Manage executive calendars, meetings, appointments, travel arrangements, and daily priorities.
• Provide direct administrative and operational support to the President.
• Draft, edit, proofread, and prepare correspondence, reports, presentations, agendas, and other executive documents.
• Screen, prioritize, and coordinate communications requiring executive attention.
• Organize meeting materials and monitor action items, deadlines, and follow-up activities.
• Serve as a liaison between executive leadership, internal departments, board members, and external stakeholders.
• Coordinate executive projects, track deliverables, and support strategic initiatives across departments.
• Maintain strict confidentiality while managing sensitive information, budgets, memberships, purchasing, and executive office operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Attention to detail

Education

Bachelor's degree

Education/experience equivalent

Tools

Microsoft Office

Scheduling platforms

Document management systems

Job description

Executive Administrative Assistant

Now hiring for an Executive Administrative Assistant

Location: Dayton, OH

Pay Rate: $31.25 per hour

Schedule: Monday - Friday | 8 AM - 5 PM

Brainy, Bossy, and Basically the Glue? We Need You!

Every great office has that one person who keeps everything together. As a Executive Administrative Assistant in Dayton, that's you. From managing calendars to keeping projects on track, you'll be the reason things get done, and people stay smiling.

Looking for Executive Administrative Assistant jobs in Dayton where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

We are looking for a confident executive support professional who has experience working directly with senior‑level leadership and knows how to manage a fast‑moving executive office with professionalism, discretion, and exceptional attention to detail.

Education Requirements

• Bachelor's degree required or equivalent combination of education and experience.
• Advanced proficiency with Microsoft Office, scheduling platforms, and document management systems.
• Strong written communication, editing, and proofreading skills.

Experience Requirements

• Minimum 5 years of executive support, office management, administrative leadership, or related experience.
• Previous experience supporting a President, CEO, senior executive, board‑level leader, elected official, or comparable leadership role.
• Proven experience managing executive calendars, travel, meetings, confidential communications, and competing priorities.

Preferred Qualifications

• Experience within higher education, government, public sector, nonprofit, or complex stakeholder‑driven organizations.
• Exceptional organizational, time management, and project coordination skills.
• Strong judgment, discretion, and problem‑solving abilities.
• Ability to anticipate executive needs and work independently with minimal supervision.
• Experience coordinating executive projects, budgets, events, and strategic initiatives.

Physical Capabilities

• Ability to sit, stand, walk, and work at a computer for extended periods.
• Ability to attend meetings, events, and occasional off‑site functions as required.
• Ability to manage multiple tasks and deadlines in a fast‑paced professional environment.

Job Duties

• Manage executive calendars, meetings, appointments, travel arrangements, and daily priorities.
• Provide direct administrative and operational support to the President.
• Draft, edit, proofread, and prepare correspondence, reports, presentations, agendas, and other executive documents.
• Screen, prioritize, and coordinate communications requiring executive attention.
• Organize meeting materials and monitor action items, deadlines, and follow‑up activities.
• Serve as a liaison between executive leadership, internal departments, board members, and external stakeholders.
• Coordinate executive projects, track deliverables, and support strategic initiatives across departments.
• Maintain strict confidentiality while managing sensitive information, budgets, memberships, purchasing, and executive office operations.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.