Administrative Assistant Payroll Clerk

Staffmark Group; Ruston (LA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Weekly pay

Medical/Dental/Vision coverage

Life Insurance

Disability Insurance

401(k) Plan

Team-oriented environment

Job summary

Staffmark Group in Ruston, LA is hiring an Administrative Assistant Payroll Clerk to manage calls, meetings, and daily operations while assisting with payroll, AP/AR, and general office tasks.

The role requires 3 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. Pay rate ranges from $18.00 to $22.00 per hour, with typical benefits and a fast-paced office environment.

Qualifications

• 3 years of administrative/office support experience preferred.
• Proficiency with Microsoft Office and common office software.
• Excellent written and verbal communication skills.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet customers, vendors, and visitors professionally.
• Maintain office files, records, and documentation.
• Prepare reports, correspondence, and spreadsheets.
• Schedule appointments, meetings, and service calls.
• Assist management with special projects and administrative tasks.

Skills

Payroll processing

Accounts payable

Accounts receivable

Customer service

Organizational skills

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Now hiring for an Administrative Assistant Payroll Clerk

Location: Ruston, LA

Pay Rate: $18.00 - $22.00 per hour

Keep Calm and Organize On

If color-coded spreadsheets and inbox zero make your heart happy, this Administrative Assistant Payroll Clerk role is calling your name. You'll juggle calls, meetings, and projects with calm confidence while keeping things running smoother than morning coffee.

We are seeking a highly organized and dependable Administrative Assistant to support the daily operations of our growing service company. This position requires a well-rounded professional who can manage administrative functions while assisting with payroll, accounts payable (AP), accounts receivable (AR), customer service, and general office support. The ideal candidate is detail-oriented, proactive, and comfortable multitasking in a fast-paced environment.

Job Duties

• Answer and direct incoming phone calls and emails
• Greet customers, vendors, and visitors professionally
• Maintain office files, records, and documentation
• Prepare reports, correspondence, and spreadsheets
• Schedule appointments, meetings, and service calls
• Assist management with special projects and administrative tasks

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• High school diploma or GED required; Associate's Degree preferred

Experience Requirements

• 3 years of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.
• Experience with payroll processing, accounts payable, and accounts receivable
• Ability to prioritize tasks and manage multiple responsibilities simultaneously

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as an Administrative Assistant Payroll Clerk.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I'm having or lead me in the right direction. They are very helpful and always there when needed." - Staffmark, Administrative Assistant

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.