Executive Assistant

Hab Bank; New York (NY); On-site; USD 85,000 - 95,000; Full time

Job summary

Hab Bank in Manhattan, NY is seeking an Executive Assistant to provide high-level administrative support to senior leadership. This role requires a highly organized, professional, and dependable individual who can manage multiple priorities, maintain confidentiality, and ensure effective communication and follow-through.

Responsibilities include managing calendars, preparing reports and presentations, coordinating meetings and deadlines, handling emails and phone calls, arranging travel, and

Qualifications

• 7–10 years of experience in executive assistance or related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and other business software.
• Ability to handle confidential information with discretion.
• Professional demeanor and strong attention to detail.

Responsibilities

• Manage executive calendars, meetings, appointments, and schedules.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate meetings, agendas, follow-up items, and deadlines with platforms.
• Manage emails, phone calls, and communications on behalf of leadership.
• Maintain confidential files, records, and sensitive information.
• Assist with administrative operations, projects, and special assignments.
• Coordinate travel arrangements, meetings, and related logistics.
• Track important deadlines, tasks, and action items.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Provide general administrative and operational support as needed.
• Flexibility of on-call engagement as need arises.
• 100% on site.

Skills

Organization and time management

Written and verbal communication

Discretion with confidential info

Independent work and prioritization

Attention to detail

Tools

Microsoft Office

Job description

Job DetailsJob Location: Manhattan NY Branch - New York, NY 10017-3115Salary Range: $85,000.00 - $95,000.00 Salary/yearPosition Summary

The Executive Assistant provides high-level administrative and organizational support to senior leadership. This position requires a highly organized, professional, and dependable individual who can manage multiple priorities, maintain confidentiality, coordinate daily activities, and ensure effective communication and follow-through.

Essential Responsibilities

• Manage executive calendars, meetings, appointments, and schedules.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate meetings, agendas, follow-up items, and deadlines with platforms
• Manage emails, phone calls, and communications on behalf of leadership.
• Maintain confidential files, records, and sensitive information.
• Assist with administrative operations, projects, and special assignments.
• Coordinate travel arrangements, meetings, and related logistics.
• Track important deadlines, tasks, and action items.
• Communicate professionally with employees, clients, vendors, and other stakeholders.
• Provide general administrative and operational support as needed.
• Flexibility of on-call engagement as need arises.
• 100% on site.

QualificationsQualifications

• 7-10 years of experience in executive assistance, administration, office management, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and other business software.
• Ability to handle confidential information with discretion.
• Ability to work independently, prioritize competing responsibilities, and meet deadlines.
• Professional demeanor and strong attention to detail.