Executive Administrative Assistant

Atlas Search; New York (NY); On-site; USD 95,000 - 115,000; Full time

Job summary

Atlas Search in Downtown Manhattan seeks an Executive Administrative Assistant to support senior executives in a fast-paced financial services setting. You will manage complex calendars, coordinate meetings and travel, and handle expense reporting with precision, while producing polished PowerPoint presentations and accurate Excel sheets.

The ideal candidate brings 4+ years of administrative experience, a Bachelor's degree, strong discretion, and mastery of Microsoft Office.

Qualifications

• 4+ years of experience as an administrative/office assistant.
• Bachelor’s Degree required or equivalent.
• Strong MS Office proficiency, especially Outlook, PowerPoint and Excel.

Responsibilities

• Manage calendars, coordinate meetings, travel, and expense reports for senior executives.
• Create and maintain professional PowerPoint presentations and Excel spreadsheets.
• Process confidential material with a high level of discretion.
• Anticipate leaders’ needs with strong business understanding.
• Proactively resolve issues across the organization.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense reports

Discretion

Communication

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

Our client, a prestigious financial firm based in Downtown Manhattan, is seeking a polished and highly organized Executive Administrative Assistant to join their team. This individual will provide dedicated support to senior executives in a dynamic, fast-paced environment, bringing discretion, sharp attention to detail, and a proactive mindset to every aspect of the role.

The Executive Administrative Assistant will manage complex calendars, coordinate meetings and travel, and process expense reports with accuracy and efficiency. Responsibilities also include creating and maintaining professional PowerPoint presentations and Excel spreadsheets, handling confidential information with the utmost discretion, and anticipating the needs of Team Leaders through a strong understanding of the business. The ideal candidate is a resourceful, collaborative professional who proactively resolves issues across the organization and contributes to a seamless, high-performing team.

This position is 5 days on-site.

The annual base salary range is $95,000 to $115,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Job Responsibilities

• Manage calendars, coordinate meetings, travel, and expense reports for senior executives
• Create and maintain professional PowerPoint presentations and Excel spreadsheets
• Process and manage confidential material and information with a high level of discretion
• Anticipate Team Leaders’ needs through a strong understanding of the business
• Proactively resolve issues across the organization

Job Requirements

• 4+ years of experience as a administrative assistant/office assistant
• Bachelor’s Degree
• Strong familiarity with Microsoft Office Suite, including Outlook
• Experience in Financial Services is a plus