Executive Assistant

Madison-Davis; New York (NY); On-site; USD 68,000 - 110,000; Full time

Job summary

Madison-Davis in New York City is seeking an Executive Assistant to support a senior executive and leadership team. This onsite role requires proactive, service-oriented approach and expertise in complex travel coordination, calendar management, and meeting logistics.

You will handle day-to-day office operations, anticipate needs, and maintain discretion and professionalism while collaborating with executives and colleagues to ensure seamless support and timely delivery of tasks.

Responsibilities

• Manage complex domestic and international travel arrangements, including itineraries, accommodations, and last-minute changes.
• Coordinate and maintain executive calendars, schedule meetings, and manage competing priorities.
• Serve as a primary administrative point of contact for the executive and provide support to other senior leaders as needed.
• Coordinate meeting logistics, including conference room arrangements, preparation of materials, refreshments, and other details.
• Support day-to-day office operations and ensure executive and team needs are handled efficiently.
• Anticipate executive needs and proactively address administrative requirements before they arise.
• Handle administrative requests, correspondence, and other assignments with professionalism and discretion.
• Collaborate with leadership and colleagues to ensure smooth communication and administrative coverage.
• Take ownership of tasks from initial request through completion while maintaining a high level of accuracy and service.

Job description

Executive Assistant

Office Status: Onsite

New York City

Pay Rate: Not specified

Contract Length: Permanent

About the Role

A financial services organization is seeking a proactive and service-oriented Executive Assistant to support a senior executive and members of the broader leadership team. This role will provide high-level administrative support, including complex travel coordination, calendar management, meeting logistics, and day-to-day office support. The ideal candidate is an organized, detail-oriented professional who takes initiative, adapts quickly to changing priorities, and is interested in growing into a long-term executive support career.

Responsibilities

• Manage complex domestic and international travel arrangements, including itineraries, accommodations, and last-minute changes.
• Coordinate and maintain executive calendars, schedule meetings, and manage competing priorities.
• Serve as a primary administrative point of contact for the executive and provide support to other senior leaders as needed.
• Coordinate meeting logistics, including conference room arrangements, preparation of materials, refreshments, and other details.
• Support day-to-day office operations and ensure executive and team needs are handled efficiently.
• Anticipate executive needs and proactively address administrative requirements before they arise.
• Handle administrative requests, correspondence, and other assignments with professionalism and discretion.
• Collaborate with leadership and colleagues to ensure smooth communication and administrative coverage.
• Take ownership of tasks from initial request through completion while maintaining a high level of accuracy and service.