Executive Administrative Assistant

SalesDraft; Lindon (UT); On-site; USD 54,000 - 66,000; Full time

Job summary

SalesDraft in Lindon, UT is seeking an organized, proactive operations coordinator to be the right hand to the CEO. In this in-office role you’ll manage calendars, coordinate interviews, onboarding, payroll support, and vendor relations.

You’ll keep tasks and SOPs organized in ClickUp, handle travel, expenses, and office needs, and help plan team events. A reliable vehicle for local errands is helpful in this fast-paced startup.

Qualifications

• Excellent organization and follow-through; nothing slips.
• Discretion with confidential, financial, and personal information.
• Clear, friendly communication with executives, employees, and vendors.
• Resourcefulness and adaptability in a fast-paced startup.

Responsibilities

• Manage the CEO's calendar, inbox, scheduling, and travel.
• Coordinate interviews, offer letters, onboarding, and offboarding with leadership.
• Support payroll, benefits enrollment, and HR paperwork with our PEO.
• Track expenses, receipts, and vendor invoices.
• Handle office errands, vendor relations, and facilities needs.
• Plan company events, team activities, and travel for employees.
• Keep tasks and SOPs organized in ClickUp.

Skills

Calendar management

Executive support

Discretion

Communication

Tools

Google Workspace

Slack

ClickUp

Job description

SalesDraft · Lindon, UT · Full-time, in office

Compensation: Starting at $60,000/year DOE

About SalesDraft

SalesDraft is a fast-growing, venture-backed tech company in Lindon. We're a small team that moves quickly, and we're looking for someone who keeps the CEO and the company running smoothly behind the scenes.

The role

You'll be the right hand to our CEO and the go-to person for company operations. One hour you're managing a packed calendar, the next you're planning a team event, onboarding a new hire, or chasing down a vendor. If you love being the person who makes everything happen, this is for you.

What you'll do

• Manage the CEO's calendar, inbox, scheduling, and travel
• Coordinate interviews, offer letters, onboarding, and offboarding with leadership
• Support payroll, benefits enrollment, and HR paperwork with our PEO
• Track expenses, receipts, and vendor invoices
• Handle in-person errands, office needs, vendors, and facilities
• Plan company events, team activities, holiday gifts, and travel for employees
• Keep tasks, SOPs, and follow-ups organized in ClickUp
• Handle personal and household logistics for the CEO

What we're looking for

• Excellent organization and follow-through, and nothing slips
• Discretion with confidential, financial, and personal information
• Clear, friendly communication with executives, employees, and vendors
• Comfort with Google Workspace, Slack, and project management tools
• Resourcefulness, flexibility, and a good attitude in a fast-paced startup
• A reliable vehicle for local errands

Nice to have

• Startup or tech experience
• HR, payroll, or benefits admin experience
• Experience using AI tools to work faster