Executive Assistant

Heppner Group - UT; Lehi (UT); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Career Growth Opportunities

Job summary

Heppner Group in Lehi, Utah seeks an organized Executive Assistant to work directly with the President in our Lehi office. This full-time, in-person role will manage the President's calendar, email, and priorities so they can stay focused on leading the business.

This is a fast-paced role requiring discretion with confidential information, proactive problem solving, and strong communication. The successful candidate will support calendar management, travel, and day-to-day office operations.

Qualifications

• Experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and/or Google Workspace.
• Discretion and integrity with confidential information.
• WF full-time in-person at Lehi, UT office.
• High school diploma or equivalent; higher degree preferred.

Responsibilities

• Manage the President's calendar, including scheduling meetings, resolving conflicts, and prioritizing time
• Monitor and manage the President's email and phone communications, drafting responses and flagging urgent items
• Coordinate travel arrangements, itineraries, and expense reports
• Prepare documents, reports, presentations, and correspondence
• Plan and organize meetings, including preparing agendas, taking notes, and following up on action items
• Serve as a point of contact between the President and employees, clients, vendors, and partners
• Track deadlines, projects, and follow-ups to keep priorities on schedule
• Maintain organized filing systems and handle confidential information with discretion
• Assist with special projects, event planning, and other tasks as needed
• Support day-to-day office operations as needed

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and professionalism

Proactive problem solving

Education

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Heppner Group is looking for an organized, proactive, and highly dependable Executive Assistant to work directly with our President in our Lehi, Utah office. In this full-time, in-person role, you will be the President's right hand: managing their calendar, communications, and priorities so they can stay focused on leading the business.

This is a great fit for someone who thrives in a fast-paced environment, anticipates needs before they arise, handles confidential information with discretion, and is happy to jump in on whatever tasks need to get done. Compensation is $70,000 per year, based on experience.

Benefits

• Paid Time Off (PTO)
• Career Growth Opportunities

Responsibilities

• Manage the President's calendar, including scheduling meetings, resolving conflicts, and prioritizing time
• Monitor and manage the President's email and phone communications, drafting responses and flagging urgent items
• Coordinate travel arrangements, itineraries, and expense reports
• Prepare documents, reports, presentations, and correspondence
• Plan and organize meetings, including preparing agendas, taking notes, and following up on action items
• Serve as a point of contact between the President and employees, clients, vendors, and partners
• Track deadlines, projects, and follow-ups to keep priorities on schedule
• Maintain organized filing systems and handle confidential information with discretion
• Assist with special projects, event planning, and other tasks as needed
• Support day-to-day office operations as needed

Requirements

• Previous experience as an Executive Assistant or in a similar administrative support role is strongly recommended
• Excellent organizational and time-management skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office and/or Google Workspace (email, calendar, documents, spreadsheets)
• High level of professionalism, discretion, and integrity with confidential information
• Proactive, resourceful, and solutions-oriented
• Ability to work full-time, in person at our Lehi, UT office
• High school diploma or equivalent required; associate's or bachelor's degree preferred