Admin & Operations Assistant (In-Person Only)

Mile High Multilingual Services, Inc; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Opportunity to work closely with executive leadership

Collaborative, supportive work environment

Professional growth and development opportunities

Competitive compensation package

Job summary

A Denver-based company is seeking a highly proactive Executive Assistant to support the leadership team. The role requires exceptional organizational skills, the ability to manage multiple tasks, and strong communication abilities. The ideal candidate will be a fast learner with a professional presence, capable of maintaining confidentiality and managing workflows efficiently. This full-time role is 100% in-person at the Denver Tech Center and offers competitive compensation and opportunities for growth.

Qualifications

• Proactive self-starter who takes initiative and sees what needs to be done without being asked.
• Fast learner who is adaptable and capable of handling shifting priorities.
• Professional presence with excellent written and verbal communication skills.
• Previous experience as an Executive Assistant or similar role.
• Strong organizational and multitasking abilities.
• High level of discretion and attention to detail.

Responsibilities

• Provide high-level administrative support to executives.
• Assist with day-to-day operations and ensure smooth workflow.
• Manage communications and maintain accurate documentation.
• Coordinate vendor relationships and travel arrangements.
• Prepare reports and presentations.
• Support special projects and take on new responsibilities quickly.

Skills

Proactive self-starter

Fast learner

Excellent communication skills

Organizational skills

Proficiency in Microsoft Office

Job description

Overview

We are seeking a highly proactive, professional, and fast-learning Executive Assistant to support our leadership team in the Denver Tech Center. This role requires exceptional organizational skills, strong judgment, and the ability to handle a wide range of responsibilities in a fast-paced environment. You must be comfortable taking initiative, anticipating needs, and representing the company with professionalism.

Location: Denver Tech Center (DTC)

Job Type: Full-time, In-Person Only

Key Responsibilities

• Provide high-level administrative support to executives, including scheduling, calendar management, and meeting coordination.
• Assist with day-to-day operations and ensure smooth workflow across departments.
• Manage communications, draft correspondence, and maintain accurate documentation.
• Coordinate vendor relationships, travel arrangements, and project follow-up.
• Prepare reports, presentations, and file management as needed.
• Monitor priorities, anticipate next steps, and proactively resolve issues before they arise.
• Support special projects and take on new responsibilities quickly as business needs evolve.
• Maintain strict confidentiality and demonstrate sound decision-making.

What We’re Looking For

• Proactive, self-starter who takes initiative and sees what needs to be done without being asked.
• Fast learner who is adaptable, resourceful, and capable of handling shifting priorities.
• Professional presence with excellent written and verbal communication skills.
• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role.
• Strong organizational and multitasking abilities.
• High level of discretion, reliability, and attention to detail.
• Proficiency with Microsoft Office and/or workflow management tools.
• Must be able to work 100% in-person at our DTC office

Preferred (Not Required)

• Experience supporting executives or senior leadership.
• Familiarity with CRM systems, project management tools, or business operations.
• Experience in a fast-paced small business environment.

What We Offer

• Opportunity to work closely with executive leadership
• A collaborative, supportive work environment
• Professional growth and development opportunities
• Competitive compensation package