Executive Assistant to the CEO

Just Ingredients; Orem (UT); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental, Life Insurance

401K with company matching

4 weeks PTO

Employee discounts

Fast-paced environment

Mission-driven wellness

Job summary

Just Ingredients is seeking an organized Executive Assistant to serve as the CEO’s right hand in a fast-paced, on-site role in Orem, Utah. You will shield the CEO’s calendar, craft briefing materials, and coordinate travel while ensuring external communications reflect the CEO’s voice and the brand.

The ideal candidate has 5+ years supporting senior leadership, excellent communication, and meticulous organizational skills to navigate ambiguity and deliver polished, on-brand outputs.

Qualifications

• 5+ years supporting a CEO or senior executive in a fast-paced environment.
• Excellent calendar management in a high-demand setting.
• Experience coordinating external-facing opportunities – speaking engagements, media, awards, or partnerships.
• Strong slide-deck and document-building skills with a polished output.
• Excellent written and verbal communication; comfortable representing the CEO externally.
• Highly organized, detail‑obsessed, and discreet with confidential information.

Responsibilities

• Own the CEO's calendar end-to-end and protect focus on high-leverage work.
• Manage outreach and pipelines for speaking events, awards, media appearances, and recognition.
• Build polished slide packs, briefing documents, and on-brand communications.
• Plan and manage travel logistics, itineraries, and contingencies.
• Act as a gatekeeper and coordinate internal requests to protect the CEO's time.

Skills

Calendar management

Executive support

Travel coordination

Communications

Presentation building

Gatekeeping

Discretion

Tools

PowerPoint

Google Slides

Job description

Department: Executive Office
Location: Orem, Utah - On-Site
Salary: Competitive, based on experience

Who We Are

At Just Ingredients – a health and wellness e-commerce company – we believe that nourishing your body with real ingredients is essential for living a healthy and fulfilling life. That’s why our products are made using carefully selected, whole-food ingredients. And our people are just as real as our ingredients – authentic, collaborative, and dedicated to fostering a workplace that inspires individuals and teams to reach their full potential.

What We Are Looking For

We're looking for an organized, execution-obsessed Executive Assistant who operates as a true right hand to the CEO. This person is loyal, sharp, and deeply invested in the CEO's success, with the judgment to protect the CEO's time, reputation, and brand. You'll build the organization that lets the CEO show up bigger, internally and externally, while filtering out everything that doesn't deserve a seat on the calendar or belongs to another leader. You thrive on ambiguity, pivot fast when priorities shift, and get genuine satisfaction from making complicated things look effortless.

What You'll Do

Calendar & Executive Scheduling

• Own the CEO's calendar end-to-end – proactively scheduling, defending, and re-sequencing time to protect focus on the highest-leverage work
• Identify and clear conflicts before they happen; strategically triage requests for the CEO's time against what actually matters and critically needs the CEO’s approval.
• Prep the CEO ahead of every meeting, call, and appearance – background, topics, talking points, materials, slide packs, and logistics handled in advance

External Visibility: Speaking, Awards & Media

• Manage outreach and relationship pipelines for speaking events, awards, national recognition opportunities, and guest appearances
• Research, vet, and package opportunities (speaking, media, awards, community engagement) with clear recommendations so the CEO can decide fast
• Coordinate community engagement and external relationship-building on the CEO's behalf, representing the CEO's brand and voice accurately

Materials & Communications

• Build polished slide packs, board materials, and briefing documents that let the CEO walk into any room and any audience, fully prepared
• Draft and manage correspondence, follow-ups, and external communications on the CEO's behalf with a consistent, on-brand voice

Travel & Logistics

• Plan and manage all travel logistics, itineraries, and contingencies, anticipating problems before they become the CEO's problem

Gatekeeping & Internal Coordination

• Act as a gatekeeper and internal connector – triaging incoming requests from leadership and staff, routing what can be handled without the CEO
• Anticipate needs before they're asked – constantly scanning for what's coming and solving problems before they hit the CEO's desk
• Maintain absolute discretion with confidential, sensitive, and strategic information

What We Offer

• Competitive salary based on experience
• Medical, Dental, Life Insurance
• 401K with company matching
• 4 weeks accrued PTO
• Employee discounts
• Fast-paced environment
• Purposeful mission for health and wellness

What You’ll Bring

• 5+ years supporting a CEO, founder, or senior executive in a high-growth or fast-paced environment
• Proven ability to manage complex calendars, competing priorities, and last‑minute changes without dropping a ball
• Experience coordinating external-facing opportunities – speaking engagements, media, awards, or partnerships – a strong plus
• Strong slide‑deck and document-building skills (PowerPoint/Google Slides) with an eye for polish and clarity
• Excellent written and verbal communication; comfortable representing the CEO externally
• Highly organized, detail‑obsessed, and self‑directed – you build your own systems rather than waiting to be told
• A problem‑solver's instinct: when something breaks, you fix it or find a path around it, fast
• Unquestionable discretion, loyalty, and sound judgment with confidential information
• Willingness to flex hours and travel as needed to support the CEO's schedule