Executive Assistant / Office Operations Coordinator

LA Sports Report; Pasadena (CA); On-site; USD 60,000 - 72,000; Full time

Job summary

A media company in Pasadena is seeking an Executive Assistant / Office Operations Coordinator to ensure smooth office operations. In this in-person role, responsibilities include managing calendars, supporting leadership, and maintaining organization. The ideal candidate should have 2-5+ years of experience, strong organizational and communication skills, and proficiency in Google Workspace. This role is crucial for maintaining accountability and flow of tasks within the team.

Qualifications

• 2–5+ years of experience in executive assistant or office operations roles.
• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.

Responsibilities

• Manage calendars and scheduling for leadership.
• Keep office operations running smoothly.
• Follow up with team members on assignments.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Proficiency with Google Workspace

Job description

Executive Assistant / Office Operations Coordinator

Job Title: Executive Assistant / Office Operations Coordinator

Compensation: $60,000–$72,000 DOE

About the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant / Office Operations Coordinator to help keep our office and daily operations running smoothly.

This person will serve as a key support partner reporting directly to the owner of the company while also helping maintain accountability across the team.

This is an in-person role for someone who is detail-oriented, communicative, and comfortable following through on tasks until they are completed.

Key Responsibilities

• Manage calendars, scheduling, meeting coordination, and day-to-day administrative support for leadership
• Help keep office operations running smoothly, including supplies, vendor coordination, workspace organization, and general office needs
• Follow up with team members on assignments, deadlines, and deliverables to help ensure work is completed on time
• Track ongoing projects, status updates, and checkpoints, and make sure important items do not fall through the cracks
• Assist with creating and maintaining simple systems, checklists, and reporting processes to improve accountability
• Coordinate internal communication and help leadership stay organized across priorities
• Handle occasional personal assistant tasks and special projects as needed
• Serve as a reliable in-office point person who helps identify issues early and keeps things moving

Qualifications

• 2–5+ years of experience in executive assistant, office manager, office coordinator, or operations support roles
• Strong organizational skills and attention to detail
• Clear and professional written and verbal communication
• Ability to follow through, manage multiple priorities, and stay calm under pressure
• Comfortable holding others accountable in a professional way
• Strong judgment, discretion, and reliability
• Proficiency with Google Workspace, calendars, spreadsheets, and common workplace tools
• Experience supporting a fast-moving business or media company is a plus

Ideal Candidate

• Naturally proactive and does not wait to be told every next step
• Notices when something is slipping and takes action
• Can balance administrative support with operational follow-through
• Comfortable working in a dynamic environment where priorities can shift
• Takes pride in being the person who keeps things organized, functioning and figuring things out