Executive Administrative Assistant

Sarasota Bay Club; Florida; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Affordable Medical, Dental, Vision & 1

Supplemental Insurances

Paid Time Off

Matching 401(k) Contributions

Wellness Program

Adult Learner Scholarships

Recognition and rewards

ESL classes on campus

Job summary

Sarasota Bay Club is seeking an Executive Administrative Assistant to support a busy executive in community charitable ventures. The role requires organizing calendars, coordinating events, drafting correspondence, and maintaining confidentiality with professionalism.

Ideal candidates will have strong written and verbal communication skills, proficiency in MS Office, and the ability to interact professionally with associates and community members.

Qualifications

• High school diploma or equivalent preferred.
• Experience supporting senior executives in a fast-paced office environment.
• Excellent written and verbal communication.
• Advanced proficiency in MS Office.
• Ability to maintain confidentiality.

Responsibilities

• Managing and coordinating the executive's calendar, appointments, meetings, and schedules.
• Communicating effectively and professionally with internal and external stakeholders.
• Preparing written correspondence, reports, and other documentation.
• Maintaining organized filing systems and important records.
• Providing administrative support to ensure smooth event operations.
• Prioritizing multiple tasks and meeting deadlines in a fast-paced environment.
• Other duties as assigned

Skills

Calendar management

Communication

Written correspondence

MS Office

Confidentiality

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Outlook Calendar

Job description

Executive Administrative Assistant

We are seeking a highly organized administrative professional to support a busy executive in his community charitable ventures. This role is responsible for managing and coordinating appointments, organizing events, and ensuring efficient day-to-day operations while maintaining the highest level of professionalism and confidentiality.

The ideal candidate will possess exceptional written and verbal communication skills, with prior experience drafting correspondence, managing communications, and interacting professionally with associates, and community members. Advanced proficiency in Microsoft Office, including Word, Excel, Outlook Email, and Calendar, is required. Candidates must be able to fluently read, write and speak the English language.

Key responsibilities include:

• Managing and coordinating the executive's calendar, appointments, meetings, and schedules.
• Communicating effectively and professionally with internal and external stakeholders.
• Preparing written correspondence, reports, and other documentation.
• Maintaining organized filing systems and important records.
• Providing administrative support to ensure smooth event operations.
• Prioritizing multiple tasks and meeting deadlines in a fast-paced environment.
• Other duties as assigned

Successful candidates will demonstrate strong organizational skills, attention to detail, and the ability to multitask effectively. The position requires excellent interpersonal skills and the ability to communicate clearly in person, over the phone, and through written and electronic correspondence.

Join the team and enjoy….

• Affordable Medical, Dental, Vision & Supplemental Insurances
• Paid Time Off (Full-Time Employees)
• Competitive Salaries
• Matching 401(k) Contributions
• A Wellness Program
• Adult Learner Scholarships
• An environment that recognizes and rewards employees
• English as a Second Language classes on campus

Required Education:

High school diploma or equivalent preferred.

Required Experience:

Previous experience supporting senior executives, working in a fast-paced office environment, or serving as a personal assistant is strongly preferred.