Executive Administrative Assistant

Sarasota Bay Club; Sarasota (FL); Vor Ort; USD 40.000 - 56.000; Vollzeit

Benefits dieser Stelle

Medical Insurance

PTO (Full-Time)

Competitive Salary

401(k) Matching

Wellness Program

Scholarships for Adult Learners

Employee Recognition Program

ESL Classes on Campus

Zusammenfassung

Sarasota Bay Club is seeking an Executive Administrative Assistant to support an busy executive in community charitable ventures. The role emphasizes calendar coordination, correspondence drafting, and professional interaction with associates and community members.

Proficiency in Microsoft Office (Word, Excel, Outlook) is required, along with excellent written and verbal communication skills. Fluency in English and discretion are essential in this full-time on-site position.

Qualifikationen

• Experience supporting senior executives in a fast-paced office.
• Strong written and verbal communication and record keeping.
• Ability to maintain confidentiality and handle sensitive information.

Aufgaben

• Manage the executive's calendar, appointments, meetings, and schedules.
• Communicate professionally with internal and external stakeholders.
• Prepare written correspondence, reports, and documentation.
• Maintain organized filing systems and important records.
• Provide administrative support for event operations.
• Prioritize multiple tasks and meet deadlines in a fast-paced environment.

Kenntnisse

Administrative support

Calendar management

Communication skills

Microsoft Office

Multitasking

Confidentiality

Ausbildung

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

Executive Administrative Assistant

We are seeking a highly organized administrative professional to support a busy executive in his community charitable ventures. This role is responsible for managing and coordinating appointments, organizing events, and ensuring efficient day-to-day operations while maintaining the highest level of professionalism and confidentiality.

The ideal candidate will possess exceptional written and verbal communication skills, with prior experience drafting correspondence, managing communications, and interacting professionally with associates, and community members. Advanced proficiency in Microsoft Office, including Word, Excel, Outlook Email, and Calendar, is required. Candidates must be able to fluently read, write and speak the English language.

Key responsibilities include:

• Managing and coordinating the executive's calendar, appointments, meetings, and schedules.
• Communicating effectively and professionally with internal and external stakeholders.
• Preparing written correspondence, reports, and other documentation.
• Maintaining organized filing systems and important records.
• Providing administrative support to ensure smooth event operations.
• Prioritizing multiple tasks and meeting deadlines in a fast-paced environment.
• Other duties as assigned

Successful candidates will demonstrate strong organizational skills, attention to detail, and the ability to multitask effectively. The position requires excellent interpersonal skills and the ability to communicate clearly in person, over the phone, and through written and electronic correspondence.

Join the team and enjoy….

• Affordable Medical, Dental, Vision & Supplemental Insurances
• Paid Time Off (Full-Time Employees)
• Competitive Salaries
• Matching 401(k) Contributions
• A Wellness Program
• Adult Learner Scholarships
• An environment that recognizes and rewards employees
• English as a Second Language classes on campus

Required Education:

High school diploma or equivalent preferred.

Required Experience:

Previous experience supporting senior executives, working in a fast-paced office environment, or serving as a personal assistant is strongly preferred.