Executive Administrative Assistant

Exploreelginarea; Elgin, Northern (IL, KY); Hybrid; USD 36.000 - 48.000; Vollzeit

Zusammenfassung

Exploreelginarea is seeking an Administrative Assistant to support an administrative professional and help executives stay organized. You will manage calendars, draft documents, handle correspondence, and coordinate meetings and travel as needed.

The role requires strong communication, time management, and discretion with sensitive information, along with proficiency in office software and cloud-based platforms. A positive, professional image is essential.

Qualifikationen

• High school diploma or equivalent is required.
• Proven administrative experience is required.
• Excellent written and verbal communication skills are essential.
• Strong time-management and multitasking abilities are expected.
• Willingness to learn new software and systems.
• Knowledge of office suite programs (word processors, data managers, etc.).
• Knowledge of cloud-based software platforms used by the organization.
• Ability to exercise discretionary authority within given limits with logic and consistency.

Aufgaben

• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel; schedules appointments; assists clients and visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment including printers, copiers, and fax machines.
• Works with maintenance staff and vendors to ensure equipment is in good condition.
• Researches and compiles information for reports or presentations.
• Supports colleagues and handles confidential information with discretion.
• Ensures deadlines are met and adapts to changing priorities.
• Upholds a professional image for the organization.

Kenntnisse

Microsoft Office

Time management

Verbal & written communication

Discretion with confidential info

Learning new software

Data entry

Attention to detail

Ausbildung

High school diploma

Tools

Microsoft Office Suite

Databases/CRM

Jobbeschreibung

Exploreelginarea is seeking an Administrative Assistant to support an administrative professional and help executives stay organized. You will manage calendars, draft documents, handle correspondence, and coordinate meetings and travel as needed.

The role requires strong communication, time management, and discretion with sensitive information, along with proficiency in office software and cloud-based platforms. A positive, professional image is essential.