Executive Assistant

ELDR Services; Northern (KY); On-site; USD 42,000 - 68,000; Full time

Job summary

ELDR Services is seeking an experienced executive assistant to support the executive team with business tasks such as reporting, travel coordination, and minute taking.

You will rely on the full MS Office suite, demonstrate fast problem solving, and bring prior admin or executive assistant experience. The role emphasizes strong organizational skills, meeting deadlines, and professional communication in a dynamic environment.

Qualifications

• Experience as an executive or administration assistant.
• Proficiency in the full MS Office suite and data handling.
• Ability to organize a daily workload by priorities and meet deadlines in a fast-paced environment.
• Proactive approach to problem-solving and strong written/verbal communication.

Responsibilities

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching data to prepare board-ready documents and presentations.
• Helping prepare for meetings and recording minutes.
• Greeting visitors and screening meeting access for executives.
• Using MS Office suite and related software for documents and presentations.
• Reading and distributing incoming memos and emails as needed.
• Making travel arrangements for executives.
• Performing office duties including ordering supplies and maintaining records.
• Experience as a virtual assistant is welcomed.
• Opening, sorting and distributing faxes, emails, and other correspondence.
• Providing general administrative support.

Skills

MS Office

Executive support

Calendar management

Minute taking

Travel planning

Report creation

Problem solving

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

ELDR Services is looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Executive Assistant Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• High school diploma.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.