Executive Administrative Assistant

Staffmark Group; Cary (IL); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark Group is recruiting an Executive Administrative Assistant in Cary, IL. The role supports executive leadership, coordinates communication, and streamlines daily operations.

Strong planning, messaging, and attention to detail are essential to manage multiple priorities. In this position you will handle calendars, meetings, invoicing, and reporting, while assisting with events and programs to support organizational initiatives.

Qualifications

• High School Diploma or GED required; Bachelor's preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and accuracy; able to multitask.

Responsibilities

• Answer phones and respond to inquiries from members and customers.
• Manage office supplies, filing systems, and daily operations.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Maintain databases, records, and membership information.
• Coordinate meetings, calendars, agendas, and meeting minutes.
• Assist with renewals, invoicing, and bookkeeping tasks as needed.
• Support executive leadership and special projects.
• Coordinate annual meetings, webinars, and networking/fundraising events.
• Proofread documents and communications for accuracy.

Skills

Administrative support

Event planning

Written and verbal communication

Organizational skills

Attention to detail

Multitasking

Education

High School Diploma or GED

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Zoom or Teams

Canva

CRM/QuickBooks

Job description

Now hiring for a Executive Administrative Assistant

Location: Cary, IL

Pay Rate: $23.00 per hour

Education Requirements

• High School Diploma or GED required
• Bachelor's Degree or equivalent experience preferred

Experience Requirements

• Previous administrative support experience required
• Event planning or association experience is a plus
• Strong written and verbal communication skills
• Exceptional organizational and time management abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities and deadlines

Job Duties

• Answer phones and respond to member and customer inquiries
• Manage office supplies, filing systems, and daily office operations
• Prepare correspondence, reports, presentations, and spreadsheets
• Maintain accurate databases, records, and membership information
• Coordinate meetings, calendars, agendas, and meeting minutes
• Assist members with requests, renewals, and communications
• Support special projects and organizational initiatives
• Help coordinate annual meetings, webinars, networking events, and fundraising activities
• Proofread documents and communications for accuracy
• Provide administrative support to executive leadership
• Assist with invoicing, expense reports, and bookkeeping functions as needed
• Perform additional administrative duties as assigned

Technology Requirements

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Zoom or Microsoft Teams preferred
• Canva preferred
• CRM, database, or QuickBooks experience is a plus
• Ability to quickly learn new systems and technology

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 30 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"They were always there to support me. Very friendly and helpful." - Linda, Staffmark Associate

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.