Administrative Assistant

Staffmark Group; Nashville (TN); On-site; USD 50,000 - 57,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Employee Discounts

Job summary

Staffmark Group is seeking an Administrative Assistant in Nashville to support executive leadership with calendars, travel, and communications.

The role requires strong organizational skills, experience in C-suite support, and proficiency with Gmail, Google Workspace, and Canva for marketing materials.

Qualifications

• Previous executive administrative or C-suite support experience required.
• Exceptional organizational and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Professional phone etiquette and customer service skills.
• Strong attention to detail and ability to maintain confidentiality.
• Self-motivated with the ability to anticipate needs and work independently.
• Proficiency with Gmail and Google Workspace (Docs, Sheets, Calendar, Drive).
• Experience using Canva or similar graphic design software.
• Familiarity with social media platforms and digital marketing preferred.
• Strong multitasking, problem-solving, and prioritization skills.

Responsibilities

• Manage executive calendars, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including agendas and supporting materials.
• Monitor, prioritize, and respond to executive email correspondence.
• Perform data entry, filing, document management, and maintain organized records.
• Answer and direct incoming calls while providing exceptional customer service.
• Provide day-to-day administrative support to executive leadership.
• Create marketing materials, presentations, flyers, brochures, and social media content using Canva.
• Support marketing campaigns, email communications, and branding initiatives.
• Deliver marketing materials to properties, install or retrieve signage, and assist with listing preparation.
• Attend networking events, open houses, client appreciation events, and company functions as needed.
• Maintain confidentiality and proactively identify solutions to support executive operations.
• Perform additional administrative and operational duties as assigned.

Skills

Executive support

Organizational skills

Communication skills

Multitasking

Time management

Confidentiality

Independent work

Social media familiarity

Customer service

Tools

Gmail

Google Workspace

Docs/Sheets/Calendar/Drive

Canva

Job description

Now hiring Administrative Assistant

Location: Nashville, TN

Salary: $50,000.00 - $57,000.00 per year

Schedule: Monday - Friday | 1st Shift

You're the \"How Did That Get Done?\" Person-And We Love That

You're the office magician, no wand, just great skills. Join us as a Administrative Assistant in Nashville where your organizational powers, quick thinking, and can-do attitude turn every \"uh-oh\" into \"all set.\"

Requirements

• Previous executive administrative or C-suite support experience required


• Exceptional organizational and time management skills


• Excellent written, verbal, and interpersonal communication skills


• Professional phone etiquette and customer service skills


• Strong attention to detail and ability to maintain confidentiality


• Self-motivated with the ability to anticipate needs and work independently


• Proficiency with Gmail and Google Workspace (Docs, Sheets, Calendar, Drive)


• Experience using Canva or similar graphic design software


• Familiarity with social media platforms and digital marketing preferred


• Strong multitasking, problem-solving, and prioritization skills


• Valid driver's license and ability to travel locally for business-related tasks


• Ability to lift and transport up to 25 lbs of marketing or event materials


• Professional business attire required

Job Duties

• Manage executive calendars, meetings, appointments, and travel arrangements


• Coordinate internal and external meetings, including agendas and supporting materials


• Monitor, prioritize, and respond to executive email correspondence


• Perform data entry, filing, document management, and maintain organized records


• Answer and direct incoming calls while providing exceptional customer service


• Provide day-to-day administrative support to executive leadership


• Create marketing materials, presentations, flyers, brochures, and social media content using Canva


• Support marketing campaigns, email communications, and branding initiatives


• Deliver marketing materials to properties, install or retrieve signage, and assist with listing preparation


• Attend networking events, open houses, client appreciation events, and company functions as needed


• Maintain confidentiality and proactively identify solutions to support executive operations


• Perform additional administrative and operational duties as assigned

Benefits

• Solid Pay. Earn what you deserve for keeping things running smoothly.


• All the Essentials. Medical, dental, vision, and life insurance that have you covered.


• Everyday Perks. Employee discounts that make your off-hours even better.


• In the Middle of It All. Support the team and make things happen - every day.


• Room to Rise. Build your future in office administration and beyond.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.