Senior Administrative Assistant

Staffmark Group; Los Angeles (CA); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Competitive weekly pay

Medical, dental, and vision coverage

Life and disability insurance

Optional 401(k) plan

Supportive professional environment

Job summary

Staffmark is seeking a Senior Administrative Assistant in Los Angeles to support leadership and business teams, manage calendars, coordinate travel, and organize events in a fast-paced office environment. The role requires 3+ years of administrative experience, Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint), and the ability to handle confidential information with discretion.

A high school diploma or GED is required; an associate degree and relevant certifications are a plus,

Qualifications

• High school diploma or GED required.
• 3+ years as administrative assistant or similar.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience supporting managers or executives.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Prepare and edit business documents and presentations.
• Screen calls and emails; liaise with executives, clients, vendors, and staff.
• Maintain filing systems and process invoices and expenses.
• Support daily office operations and special projects.

Skills

Administrative experience

Microsoft Office Proficiency

Communication skills

Organization & time management

Discretion & confidentiality

Education

High school diploma or GED

Associate degree in Business Administration or related field

Relevant administrative training or certifications

Tools

Outlook

Word

Excel

PowerPoint

Job description

Now hiring for a Senior Administrative Assistant

Location: Los Angeles, CA

Pay Rate: $25.00 - $35.00 per hour

Schedule: Monday-Friday | Various Schedules Available

Paperwork? Phones? People? You Make It Look Easy.

Some call it multitasking, you call it your daily routine. Step into this Senior Administrative Assistant role and show off your skills in keeping people, projects, and priorities perfectly aligned. Fast-paced? Always. Fun? Definitely.

Looking for Senior Administrative Assistant jobs in Los Angeles where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Education Requirements

• High school diploma or GED required.
• Associate degree in Business Administration, Office Management, or a related field preferred.
• Relevant administrative training or professional certifications are a plus.

Experience Requirements

• 3+ years of administrative assistant, executive assistant, office coordinator, or administrative support experience.
• Experience supporting managers, directors, executives, or fast-paced business teams.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Strong communication, organization, time management, problem-solving, and multitasking abilities.
• Ability to handle confidential information with professionalism and discretion.

Physical Capabilities

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Frequently use a computer, keyboard, telephone, and other office equipment.
• Ability to lift and carry office materials up to 20 pounds as needed.
• Capable of managing multiple tasks and deadlines in a fast-paced office environment.

Job Duties

• Provide administrative support to leadership and business teams by managing calendars, scheduling meetings, coordinating travel arrangements, and organizing events.
• Prepare, edit, proofread, and distribute business correspondence, reports, presentations, spreadsheets, and other documents.
• Manage incoming calls, emails, and communications while serving as a professional point of contact for executives, clients, vendors, and internal stakeholders.
• Organize meeting agendas, record meeting notes, track follow-up actions, and maintain accurate electronic and physical filing systems.
• Process invoices, purchase orders, expense reports, databases, and other administrative records with a high degree of accuracy.
• Support daily office operations, special projects, and business initiatives while prioritizing competing demands, solving problems, and ensuring efficient workflow.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Staffmark worked diligently to find me a place to work." - Stacey, Administrative Assistant

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.