Executive Admin & Meetings Coordinator

Staffmark Group; Cary (IL); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark Group is recruiting an Executive Administrative Assistant in Cary, IL. The role supports executive leadership, coordinates communication, and streamlines daily operations.

Strong planning, messaging, and attention to detail are essential to manage multiple priorities. In this position you will handle calendars, meetings, invoicing, and reporting, while assisting with events and programs to support organizational initiatives.

Qualifications

• High School Diploma or GED required; Bachelor's preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and accuracy; able to multitask.

Responsibilities

• Answer phones and respond to inquiries from members and customers.
• Manage office supplies, filing systems, and daily operations.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Maintain databases, records, and membership information.
• Coordinate meetings, calendars, agendas, and meeting minutes.
• Assist with renewals, invoicing, and bookkeeping tasks as needed.
• Support executive leadership and special projects.
• Coordinate annual meetings, webinars, and networking/fundraising events.
• Proofread documents and communications for accuracy.

Skills

Administrative support

Event planning

Written and verbal communication

Organizational skills

Attention to detail

Multitasking

Education

High School Diploma or GED

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Zoom or Teams

Canva

CRM/QuickBooks

Job description

Staffmark Group is recruiting an Executive Administrative Assistant in Cary, IL. The role supports executive leadership, coordinates communication, and streamlines daily operations.

Strong planning, messaging, and attention to detail are essential to manage multiple priorities. In this position you will handle calendars, meetings, invoicing, and reporting, while assisting with events and programs to support organizational initiatives.