Executive Administrative Assistant

Talentify; Arlington (VA); On-site; USD 50,000 - 52,000; Full time

Job summary

Alutiiq Solutions, LLC is seeking an Executive Administrative Assistant (Conference Planner) to provide executive administrative support to the Naval Air Systems Command (NAVAIR) Comptroller, Command Operations Group, and NAVAIR Staff Office on-site at Patuxent River, MD.

The role involves research, preparing reports, arranging conferences, and coordinating meetings, with potential supervision of junior staff and involvement in special projects as needed.

Qualifications

• BS or BA Degree in a Business, Management or Relevant Technical Discipline.
• Two years of related administrative and analytical experience required.
• U.S. Citizenship required by government contract.
• Security clearance: Secret.

Responsibilities

• Provide high-level executive administrative support including research, preparing statistical reports, and handling information requests.
• Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
• Train and supervise lower-level clerical staff as needed.
• Support contracts, facilities planning, finance, logistics, and purchasing as required.
• Participate in special projects and ensure compliance with security regulations.

Skills

Administrative support

Scheduling

Research

Data analysis

Leadership

Education

BS or BA degree

Job description

Alutiiq Solutions, LLC a subsidiary of Alutiiq, LLC has an opening for an Executive Administrative Assistant (Conference Planner) to provide executive administrative to support to the Naval Air Systems Command (NAVAIR) Comptroller, Command Operations Group and NAVAIR Staff Office located at Patuxent River Md. This position requires onsite support.

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

• Performs non-routine administrative and analytical tasks in one or more business support functions within the organization, including contracts, facilities planning, finance, logistics, property management, purchasing and/or security.
• May perform tasks relative to the control of company and/or government property assigned to the organization.
• May perform facilities planning activities, including coordinating the storage and movement of furniture, systems, and equipment.
• May act as facility security officer to ensure compliance with company, customer and government security regulations and procedures.
• May maintain financial databases, analyze data, and develop reports.
• May provide guidance and work leadership to less-experienced administrative staff.
• Participates in special projects as required.

Payrate: $36.06 to $38.46 Hourly

• BS or BA Degree in a Business, Management or "Relevant Technical Discipline".
• ALLOWABLE SUBSTITUTION: The equivalent combination of education, technical certifications or training, or work experience can be substituted for a BS or BA degree.
• Security Clearance Required: Secret
• Pursuant to the Government Contract, you must be a U.S. Citizen.
• At least two (2) years of related administrative and analytical experience.
• Will work independently on tasks, as well as coordinate with others in support of group efforts.