Executive Administrative Assistant

Alutiiq, LLC; Maryland; Hybrid; USD 52,000 - 55,000; Full time

Job summary

ALUTIIQ SOLUTIONS LLC is seeking an Executive Administrative Assistant to provide high-level administrative support to the Naval Air Systems Command (NAVAIR) Command Operations Group at Patuxent River, Md. This on-site role requires daily presence and calendar/meeting coordination for senior leaders.

The ideal candidate will manage conferences, prepare briefing materials, operate AV systems, and ensure confidentiality while supporting executive-level operations in a fast-paced environment.

Qualifications

• BS/BA in a Business field; AS/AA with 4 years related experience may substitute.
• Active Secret Security Clearance required.
• U.S. Citizen per Government Contract.
• Minimum 2 years related administrative/analytical experience.
• Ability to work independently and coordinate with others.

Responsibilities

• Manage calendars, travel, and meeting logistics for senior leadership.
• Serve as primary point of contact for the NAVAIR HQ Executive Conference Room.
• Prepare briefing materials and coordinate executive meetings and events.
• Operate presentation and AV systems and manage conference room activities.
• Maintain confidentiality and professionalism in interactions with senior leadership.
• Provide security administration support using DISS and BASICS II.
• Handle visitor requests and general office support functions.

Skills

Administrative experience

Independent work

Communication skills

Active Secret Clearance

Education

Bachelor's Degree in Business

Tools

DISS

BASICS II

Job description

Alutiiq and its subsidiaries firmly believe that our employees drive the success of the company. We strive to create and provide an environment that offers challenging, stimulating, and financially rewarding opportunities.

Join us and discover a work experience where diverse ideas are met with enthusiasm and where you can learn and grow to your full potential. We're looking for individuals who enjoy the entrepreneurial thrill of invention and enjoy working as a team to create exceptional results for our customers.

Taxable Entity

ALUTIIQ SOLUTIONS LLC

Job Title

Executive Administrative Assistant

Location

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$38.46 to $40.04 Hourly

Education

Bachelor's Degree

Travel

None

Security Clearance Required

Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Alutiiq Solutions, LLC a subsidiary of Alutiiq, LLC has an opening for an Executive Administrative Assistantto provide executive administrative support to the Naval Air Systems Command (NAVAIR) Command Operations Group at Patuxent River Md. This position requires onsite support, 5 days a week.

This position resides within Command Operations front office spaces, as such the incumbent will be required to cover the reception area in a professional manner. This position is the primary coordinator and facilitator for the NAVAIR HQ Executive Conference Room.

• The ideal candidate will possess a strong understanding of the NAVAIR organization, the Department of the Navy chain of command, and executive-level operations. This knowledge is essential to effectively prioritize calendars, communications, schedules, travel requirements, and competing workload demands while supporting senior leadership in a fast-paced environment.
• Serve as the primary point of contact for the NAVAIR HQ Executive Conference Room, supporting executive-level meetings, briefings, and special events.
• Coordinate daily with Executive Staff personnel to manage meeting requirements, prepare briefing materials, and ensure successful meeting execution.
• Operate presentation and audiovisual systems, displaying briefings and advancing slides during executive meetings. This position requires the ability to sit for long periods of time at a computer station, communicate effectively with executive level leadership, listen for verbal queues to move the briefing slides as indicated and maintain strict confidentiality.
• Provide professional support to senior military and civilian leadership while maintaining strict confidentiality.
• Process visitor requests and provide security administration support using DISS and BASICS II.
• Perform administrative duties including calendar support, travel coordination, supply ordering, SIPR room coverage, correspondence support, and other office support functions as assigned.
• Excellent customer service, communication, and organizational skills.
• Ability to work independently and exercise sound judgment in a dynamic executive environment.

Payrate:$38.46 to $40.04Hourly

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• BS or BA Degree in a Business field. An AS or AA degree and an additional four (4) years of related experience may be substituted for a BA/BS
• ALLOWABLE SUBSTITUTION: The equivalent combination of education, technical certifications or training, or work experience can be substituted for a BS or BA degreeor an additional eight (8) years of experience may be substituted for a BA/BS.
• Must have an active Secret Security Clearance.
• Pursuant to the Government Contract, you must be a U.S. Citizen.
• At least two (2) years of related administrative and analytical experience.
• Will work independently on tasks, as well as coordinate with others in support of group efforts.

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.