Executive Admin to HR Leaders — Hybrid in Indianapolis

Disclaimer: OneAmerica Financial; Indianapolis (IN); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Plan with company match

Pension Plan

Life & disability insurance

Wellness Program

Employee assistance program

Clinic access (Indianapolis area)

Job summary

OneAmerica Financial in Indianapolis, IN seeks an experienced Administrative Assistant Sr. to provide comprehensive support for three Senior Leaders in Human Resources.

This role requires a proactive self-starter who thrives in a fast-paced environment and maintains discretion in handling sensitive information. The position offers opportunities to work closely with executive leadership, manage calendars, coordinate travel, and prepare materials for boards and meetings.

Qualifications

• Minimum of 4 years of administrative experience, preferably supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal, communication, and listening skills.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment.
• Manage complex calendars, prioritize meetings, and optimize the executives’ time.
• Prepare executives for meetings, deadlines, and conferences with proactive planning.
• Coordinate and attend meetings, capturing detailed action items and follow-ups.
• Support internal and external board preparation and maintain industry meeting schedules.
• Arrange travel logistics and process expense reports in a timely manner.
• Lead and support web and in-person presentations for company and industry events.
• Create and edit presentations, spreadsheets, reports, and other business documents.
• Provide backup support to other administrative staff as needed.
• Handle confidential information with integrity and professionalism.

Skills

Administrative support

Microsoft Office

Communication

Confidentiality

Organization

Education

High School Diploma

Job description

OneAmerica Financial in Indianapolis, IN seeks an experienced Administrative Assistant Sr. to provide comprehensive support for three Senior Leaders in Human Resources.

This role requires a proactive self-starter who thrives in a fast-paced environment and maintains discretion in handling sensitive information. The position offers opportunities to work closely with executive leadership, manage calendars, coordinate travel, and prepare materials for boards and meetings.