Hybrid Executive Assistant to HR Leaders

Grainger; Lake Forest (IL); Hybrid; USD 40,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins.

Day-one benefits

401(k) retirement plan with company 6%

Job summary

Grainger, a leading MRO distributor, is seeking an Executive Assistant to provide high-level administrative support to Human Resource Vice Presidents. The role manages calendars, travel, communications, expense tracking, and events.

The ideal candidate has at least three years of admin experience, superb organizational and communication skills, and proficiency with Microsoft Office. They will leverage productivity tools and AI-powered solutions to boost efficiency while maintaining

Qualifications

• Three+ years of administrative experience.
• Experience supporting multiple executive leaders.
• Strong organizational and communication skills.

Responsibilities

• Manage leaders' calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and team.
• Anticipates needs and streamlines processes for aligned VPs.
• Prepares reports, communications, and presentation materials.
• Manage department events and employee engagement activities.
• Partner with stakeholders to support business operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including routine reports.
• Onboard and provide backup support for other admins.
• Supports process improvements.

Skills

Calendar management

Meeting coordination

Communication

Discretion

Education

High School Diploma or equivalent

Job description

Grainger, a leading MRO distributor, is seeking an Executive Assistant to provide high-level administrative support to Human Resource Vice Presidents. The role manages calendars, travel, communications, expense tracking, and events.

The ideal candidate has at least three years of admin experience, superb organizational and communication skills, and proficiency with Microsoft Office. They will leverage productivity tools and AI-powered solutions to boost efficiency while maintaining