Administrative Assistant Sr

Disclaimer: OneAmerica Financial; Indianapolis (IN); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Plan with company match

Pension Plan

Life & disability insurance

Wellness Program

Employee assistance program

Clinic access (Indianapolis area)

Job summary

OneAmerica Financial in Indianapolis, IN seeks an experienced Administrative Assistant Sr. to provide comprehensive support for three Senior Leaders in Human Resources.

This role requires a proactive self-starter who thrives in a fast-paced environment and maintains discretion in handling sensitive information. The position offers opportunities to work closely with executive leadership, manage calendars, coordinate travel, and prepare materials for boards and meetings.

Qualifications

• Minimum of 4 years of administrative experience, preferably supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal, communication, and listening skills.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment.
• Manage complex calendars, prioritize meetings, and optimize the executives’ time.
• Prepare executives for meetings, deadlines, and conferences with proactive planning.
• Coordinate and attend meetings, capturing detailed action items and follow-ups.
• Support internal and external board preparation and maintain industry meeting schedules.
• Arrange travel logistics and process expense reports in a timely manner.
• Lead and support web and in-person presentations for company and industry events.
• Create and edit presentations, spreadsheets, reports, and other business documents.
• Provide backup support to other administrative staff as needed.
• Handle confidential information with integrity and professionalism.

Skills

Administrative support

Microsoft Office

Communication

Confidentiality

Organization

Education

High School Diploma

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

• Posted on November 12, 2026

Locations

Showing 1 location

Indianapolis Tower
Indianapolis, IN 46282, USA

• Hybrid
• Administrative
• Full-Time
• Requisition #: ADMIN006560

Description

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the three Senior Leaders in Human Resources. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision.

Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply.

Responsibilities:

• Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment.
• Manage complex calendars, prioritize meetings, and optimize the executives’ time.
• Prepare executives for meetings, deadlines, and conferences with proactive planning.
• Coordinate and attend meetings, capturing detailed action items and follow-ups.
• Support internal and external board preparation and maintain industry meeting schedules.
• Arrange travel logistics and process expense reports in a timely manner.
• Lead and support web and in-person presentations for company and industry events.
• Create and edit presentations, spreadsheets, reports, and other business documents.
• Provide backup support to other administrative staff as needed.
• Handle confidential information with integrity and professionalism.

Qualifications:

• Minimum of 4 years of administrative experience, preferably supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal, communication, and listening skills.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks in a dynamic environment.
• Experience in recording and composing meeting minutes is a plus.
• High School Diploma, or any combination of education and experience which would provide an equivalent background

Salary Band: 03C

#LI-HW1

This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in IN as business needs dictate or for team building and collaboration.

We offer a comprehensive total rewards package designed to support you both at work and at home. Full-time and part-time associates working 30 or more hours per week are generally eligible for benefits, including but not limited to:

• Medical & prescription, dental, vision insurance
• Health Savings Account & Flexible Spending Accounts
• Paid Time Off
• 10 weeks 100% paid parental leave (after completing 12 months of employment)
• 401(k) Plan with company match
• Pension Plan
• Company paid life & disability insurance
• Wellness Program & Company paid employee assistance program
• Clinic access subject to location* (*Indianapolis, Charlotte, Cincinnati)

If you are offered and accept this position, please be advised that OneAmerica Financial does not have any offices located in the State of New York and OneAmerica Financial associates are not permitted to work remotely in the State of New York.

Selected employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Disclaimer: American United Life Insurance Company ("OneAmerica Financial") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, gender identity), age, physical or mental disability, veteran or military status, genetic information, citizenship, or any other legally recognized protected basis under federal, state, or local law.

For all positions:

Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered.

To learn more about our products, services, and the companies of OneAmerica Financial, visit oneamerica.com/companies.

#LI-HW1

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.