Executive Admin Manager: Scheduling, Travel & Exec Support

Atlanta Housing; Atlanta (GA); Sur place; USD 83 000 - 104 000; Plein temps

Résumé du poste

Atlanta Housing seeks an Executive Administrative Manager to lead scheduling and provide high-level support to the CEO. The role requires meticulous organization, proactive prioritization, and discretion.

Responsibilities include managing the CEO's calendar, coordinating travel, drafting executive communications, handling invoices and reimbursements, and coordinating logistics for board meetings and events with a focus on accuracy and confidentiality.

Qualifications

• 5+ years of experience in a similar executive administrative role, preferably within a public sector or large organizational environment.
• Proven experience managing a dynamic and high-volume schedule.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Strong written and verbal communication skills.
• Ability to interact confidently with senior-level executives, board members, civic leaders, and government officials.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office software.
• Familiarity with invoice processing, travel bookings, and expense management.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• High level of confidentiality and discretion in handling sensitive information.

Responsabilités

• Schedule Management: manage the CEO’s complex calendar, prioritizing appointments and events.
• Travel Coordination: plan domestic and international travel, itineraries, and accommodations.
• Executive Correspondence: draft, proofread, and edit high-level communications for the CEO.
• Executive Communications: liaise with Board Members, government officials, and civic leaders.
• Invoice and Reimbursement Processing: review invoices and reimbursements per policy.
• Logistics Planning and Coordination: organize board meetings, forums, and events.
• Document Management: maintain digital and physical files for easy access.
• Special Projects: support ad hoc projects and presentation preparation as needed.
• Interface with stakeholders professionally and confidentially.

Connaissances

Scheduling

Organization

Communication

Outils

Microsoft Office

Description du poste

Atlanta Housing seeks an Executive Administrative Manager to lead scheduling and provide high-level support to the CEO. The role requires meticulous organization, proactive prioritization, and discretion.

Responsibilities include managing the CEO's calendar, coordinating travel, drafting executive communications, handling invoices and reimbursements, and coordinating logistics for board meetings and events with a focus on accuracy and confidentiality.